Group Company Secretary and Legal Advisor
* Full-time
Element Six, part of De Beers Group, is a global leader in the design, development and production of synthetic diamond and tungsten carbide supermaterials.
With research and development facilities and manufacturing sites in the UK, Ireland, Germany, South Africa and the US, we have been pushing the boundaries of synthetic diamond innovation for more than 60 years. We utilise the extreme properties of synthetic diamond to open up new possibilities in exciting areas such as quantum optics, acoustics and thermal conductivity.
Our success comes from building strong, collaborative relationships, both internally in our extraordinary teams, and externally with our customers. We strive to deliver extreme performance and we seek talented, ambitious people who will thrive in an environment that fosters individuality, inclusivity, innovation and creativity.
As Group Company Secretary, you will provide professional and comprehensive support to the Element Six Group’s boards thereby ensuring their effective functioning, wider compliance and reporting duties, and good corporate governance. You will advise on best practice and act as company secretary for all Group companies. You will lead the function’s contribution on Group restructures and projects, and support the delivery of board and shareholder communications and meetings.
As Legal Advisor, you will be responsible for the management of the legal document database, as well as reviewing and advising on standard contracts for a manufacturing business, such as NDAs and T&Cs of supply and purchase.
The role will comprise approximately 60% of company secretarial tasks and 40% of legal tasks.
Duties and tasks
As Group Company Secretary, you will be responsible for:
* Advising E6 Boards on all governance matters, including directors’ duties and ensuring that they comply with relevant shareholder agreements, corporate legislation and the articles of association of the relevant company.
* Maintaining corporate records for all Group companies and dealing with all statutory filing requirements. This involves administering statutory changes including directors, secretary, registered office, articles of association, arranging changes of company name and filing annual confirmations.
* Administration of global entity management and corporate governance software to provide a useful tool to the business; acting as system administrator.
* Maintaining a corporate calendar, planning and management of shareholder, board and committee meeting lifecycle.
* Attending board and committee meetings and recording minutes and actions from those meetings.
* Producing/maintaining Group Structure Chart.
* Responsibility of the Company Secretarial group email inbox and dealing with all enquiries/queries.
As Legal Advisor, you will also provide Legal advice and assistance including:
* Management of the legal document database, administration of legal invoices and monitoring and tracking of legal spend.
* Reviewing and commenting on confidentiality agreements and terms & conditions of supply and purchase.
* Legal research and drafting; due diligence reviews.
Minimum Requirements:
* Member of the Institute of Chartered Secretaries and Administrators and/or qualified solicitor (or equivalent).
* Basic knowledge in terms of the Companies Act and other relevant statutes and regulations and corporate governance standards.
* Strong administration and organisation skills with ability to plan and prioritise own workload to meet deadlines.
* Able to be flexible to changing priorities.
* Excellent level of accuracy and attention to detail.
* Good communication skills with an ability to build relationships at all levels. Be confident and articulate to deal credibly with internal and external stakeholders, including directors and senior executives, and possess the requisite influencing skills to deliver results in collaboration with colleagues in other corporate functions.
* A strong team player with a pro-active approach and an ability to use initiative, but also comfortable working independently.
* Good knowledge of Microsoft (Word, Visio, Excel, PowerPoint and Outlook) and entity management systems such as Blueprint, Diligent, Kube, DocuSign, etc. as well as Companies House and equivalent country registrars.
* Demonstrate an awareness of working with Group company and local risk management processes and procedures, governance and compliance standards, statutory/systems requirements.
* Think proactively and holistically, identify areas for improvement, respond positively to change.
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