Accounts Assistant required - Harlow
Core responsibilities:
1. Ledger Management (Sales & Purchase)
• Purchase Ledger Ownership: Be the primary point of contact for all suppliers; manage the end-to-end Accounts Payable process including invoice entry (manual/electronic) matching to purchase orders, and resolving discrepancies.
• Sales Ledger & Credit Control: Accurately raise and issue customer invoices (manual/electronic); monitor aged debt and proactively contact customers to ensure timely payments, maintaining healthy cash flow for the business.
• Statement Reconciliations: Perform regular supplier statement reconciliations and internal audits to ensure ledger accuracy.
2. General Ledger & Month-End Support
• Bank & Cash Management: Complete daily bank postings and reconciliations across multiple accounts in Sage 50.
• Journal Entries: Assist with nominal ledger entries, accruals, and prepayments to ensure accurate financial reporting.
• Month-End Preparation: Assist in closing the books by preparing supporting schedules and investigating transactional queries.
3. Weekly Payroll
• Weekly Payroll Coordination: Facilitate the end-to-end weekly payroll, acting as the primary liaison between the business and our external payroll provider.
• Data Extraction & Validation: Extract and audit attendance data from the internal clocking system, ensuring precise records for hours worked, overtime, sickness, and holiday entitlements.
• Accuracy Control: Reconcile system data against the submission spreadsheet to ensure "right-first-time" reporting before forwarding to the external provider.
• Approval & Distribution: Perform the final review of processed payroll reports, resolving any discrepancies before authorising the release of payslips to the workforce and preparing BACS payment.
• BACS Payment Management: Execute the final payment stage by manually entering and scheduling authorised figures onto NatWest Autopay for timely BACS settlement