Purpose of the Position:
The key function of this role is to provide administrative support to the business unit by managing schedules, coordinating meetings, and handling general office tasks like data entry and record-keeping. The successful candidate will be the primary point of contact for internal and external inquiries, and will help with financial administration such as raising invoices and processing purchase orders.
Responsibilities & Duties:
* Provide general administrative support to the business unit and its leadership team.
* Act as first point of contact for internal and external queries.
* Organise and coordinate meetings, including preparing agendas and taking minutes.
* Manage office and business unit resources and facilities.
* Liaise with various teams to support project delivery and resolve issues.
* Communicate with customers, suppliers, and other stakeholders.
* Maintain accurate financial records, including raising invoices and managing purchase orders.
* Assist with coordinating training courses.
* Maintain technical libraries, ensuring they are organised and up to date, and updates are communicated to the team.
Governance:
* Managers
* Employees
* Clients
* Customers
* Vendors and suppliers
* Visitors
Person Specification
Qualifications and experience
* A minimum of five GCSEs (or equivalent) with grades A*-C to include Math and English.
* Proficiency in Microsoft Excel is essential for data analysis and reporting.
* Experience with accounting and payroll software such as Sage.
* A strong understanding of tax regulations and employment law to ensure payroll is processed correctly.
* Excellent time management and organisational skills to manage multiple tasks.
* Excellent organisational, communication and interpersonal skills.
* Be able to work under pressure, be a team player and have a high level of self‑motivation.
* Possess the ability to use your initiative to ensure new skills and tasks are picked up easily.
* The flexibility to work additional hours whenever required.
Values
In line with Omexom’s values, the jobholder must possess the following qualities:
* Team Spirit & Generosity – able to work effectively within and contribute to the Omexom team to deliver results, provide support and drive performance.
* Trust and Empowerment – enjoy managing their responsibilities and time to ensure work is completed efficiently and professionally.
* Integrity and Responsibility – enjoy taking responsibility for their duties and managing these effectively to ensure efficient high quality results.
* Innovation & Entrepreneurship – continually strive to improve processes and introduce new initiatives to improve efficiency.
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