Job Description
Due to continued growth, Facilities by ADF plc are looking to expand their Fleet Management Team.
We have an exciting opportunity for a Fleet Maintenance Manager to join the team.
Location: Longcross, Surrey
Salary: Attractive salary + benefits package
Hours:08:00 17:00 Monday to Friday, making a 45-hour week inclusive of a one-hour lunch break Reporting to:Head of Fleet
Management Responsibility: Yes
Financial / Budget Controls: Yes
About Us:
ADF is the UKs largest provider of premium production facilities to the film and TV industry.
The company has a very close alignment with TV & video-on-demand serial productions, who demand high quality vehicles and support services. This market is rapidly growing and presenting huge opportunities.
ADF operates and maintains a fleet of over 500 highest quality make-up, costume, and artiste trailers, together with mobile production offices, diners, school rooms and technical vehicles.
ADF is the only high volume, UK-based operator to provide a fully managed, 24/7 service, with dedicated account management, and experienced operational staff at production locations to support the services provided. This is absolutely key for the global clients it now supports.
Established in 1991, ADF now has unrivalled experience, and has established an enviable reputation in the market with a seasoned and capable management team, and a highly efficient operating model.
Operating from a number of key geographic locations, with a head office in South Wales, and its new custom-built main operational base close to Longcross Studios.
Fleet Maintenance Manager - The Role:
Based in our depot in Longcross, Surrey and reporting to the Head of Fleet, the successful candidate will play a key role in the management control of both external service providers, inhouse workshop & mobile technicians being an integral member of the Fleet Maintenance and wider Fleet Management team.
Fleet Maintenance Manager Key Responsibilities:
- Maintenance Oversight: Manage both internal workshop operations and external service providers, ensuring legal compliance in servicing, repairs, MOTs, and tachograph requirements
- Budget Management: Contribute to fleet maintenance budgets, control expenditure, audit tyre casing bank, and monitor SMR costs (pence/km) by vehicle and type
- Performance Reviews: Conduct quarterly supplier reviews, random invoice audits, annual supplier audits, and fleet personnel performance appraisals
- Work Allocation: Plan, allocate, and manage tasks for internal and mobile technicians while reviewing workshop performance and task completion times
- Damage Recovery: Provide estimates/invoicing for internal/external driver negligence or third-party client misuse
- Stock Management: Oversee impress stock holdings, verify supplier invoices, and liaise with the Supply Chain Manager for stock adjustments
- Health & Safety: Ensure compliance with health and safety policies, conduct audits, develop procedures, and investigate incidents or near-misses
- Reporting: Compile regular reports, including vehicle downtime analysis, parts spend, and fleet data analytics
- Client Satisfaction: Maintain high levels of service for internal/external clients and support the accounts and operations teams as required
- Continuous Improvement: Attend meetings and drive compliance, operational solutions, and improvement strategies aligned with company goals
Fleet Maintenance Manager - Essential requirements:
- Strong Management skills and experience of leading static and mobile teams
- Ability to Coach and Mentor and develop staff where appropriate
- Leads and motivates staff through positive employee engagement through opencommunication
- Defines the strategy to develop the operation as a whole by identifying and sharing continual best practice protocols
- Flexible in working hours and to be available for out of hours contact / communication
- Good analytical, budget management and numerical skills
- Good knowledge of Microsoft / Excel applications
Maintains own level of competence
Experience of providing exceptional customer service
Desirable:
- Knowledge of H&S Workshop Regulations
- Fleet Workshop Management Experience
- Knowledge of Operator Licence Regulations
- Experience of Fleet compliance and maintenance systems
- SOE / IRTE Membership
Fleet Maintenance Manager Benefits:
- Management Bonus Scheme
- Use of a company van and Fuel Card. Fuel Benefit Tax (P11d)
- Private Health Insurance Scheme (after 2 years service)
- 28 days paid holiday (inclusive of Bank Holidays) increasing with each year of service
- Company Pension Scheme
- Life Assurance Cover
- Access to Employee Assistance Programme
- Informal Reward Scheme
- Free Eye Tests
If you would like to be considered for this uniqueFleet Maintenance Manageropportunity, please submit your CV with a comprehensive cover letter telling us why this role is for you.
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