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Base pay range
Our client, a fast paced and growing Fin Tech company based in Manchester, requires a proactive, highly organised and discreet Executive Assistant to provide comprehensive support to their CEO, COO, CFO and wider executive team. The EA will operate at the heart of their leadership function, enabling the executive team to operate at their best by managing schedules, communication, and key business processes. This is a high-impact role requiring excellent judgement, strong interpersonal skills, adaptability, and an ability to thrive in a dynamic, fast-paced environment.
Job Title: Executive Assistant to CEO, COO & Exec Team
Location: Central Manchester, 3 days per week office based
Hours: 40 hours/week
Consultant: anna@lilyshippen.co.uk - Please direct all enquiries to Anna.
Role responsibilities:
Executive Support
* Provide proactive diary management, scheduling internal and external meetings, and prioritising competing demands.
* Manage travel arrangements and logistics for domestic and occasional international travel.
* Prepare high-quality documents, reports, agendas, and presentations for board/leadership meetings.
* Manage and track action items, follow-ups and deadlines on behalf of the executive team.
* Organise and support team-level events, away days and workshops.
* Coordinate expense claims and other administrative needs.
Communication & Stakeholder Management
* Act as the first point of contact for internal and external stakeholders and the executive team.
* Maintain discretion and confidentiality when handling sensitive business or personal matters.
* Draft, proofread and manage executive correspondence.
Governance & Projects
* Support the preparation and coordination of board meetings, exec leadership meetings and other governance forums.
* Take minutes, monitor follow-ups, and ensure timely delivery of actions and documentation.
* Assist with ad hoc strategic projects, research tasks and reporting as needed.
Operational Efficiency
* Identify and implement improvements to enhance the productivity of the executive team.
* Build strong internal relationships across departments to streamline communication and operations.
* Use initiative to pre-empt needs, solve problems and remove friction in daily operations.
Experience & Skills:
* Proven experience as an Executive Assistant, supporting multiple senior leaders or a C‑Suite team.
* Outstanding organisational and time management skills.
* High levels of discretion, professionalism and emotional intelligence.
* Excellent written and verbal communication skills.
* Confident using Microsoft Office (Outlook, PowerPoint, Word, Excel) and other productivity tools.
* Strong attention to detail and ability to work independently.
* Experience in a fast‑paced, scale‑up or fintech environment.
* Familiarity with project management tools.
* Experience supporting board‑level governance or investor communications.
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