ARC inspirations are looking for a passionate individual to join our Finance team on a 6 months fixed term contract. This role will involve overseeing site-based information, coordinating payroll activities, ensuring compliance with relevant laws and regulations, and providing exceptional customer service to employees regarding payroll inquiries. This role will also work with the Head of Finance and CFO on identifying the department structure best required which is likely to involve the management of a project to implement the transition of the payroll processing to an outsourced 3rd party provider.
About ARC Inspirations:
ARC Inspirations is a successful bar group operating across 3 brands in England and Scotland. The three brands – BOX, Manahatta and Banyan are intentionally differentiated to target different customers and locations. Our guests can enjoy everything from all day dining, brunch, coffee, after work beers and cocktails through to late night partying. We also have bookable spaces to celebrate the big occasions or for corporate meetings and parties. We are serious about everything we do across our drinks offer, food and atmosphere, and we’re obsessive about customer service.
As we say, Nobody Does It Better.
www.arcinspirations.com
Key responsibilities:
Some of the key responsibilities will include:
* Payroll Processing: Oversee and manage the end-to-end payroll process for all employees. Ensure accuracy and compliance with company policies and regulatory requirements, including processing joiners, leavers and employee changes and managing the company pension scheme.
* Payroll calculations: Oversee payroll calculations, including; bonuses, tronc, sickness, statutory family leave plus advances and deductions. Calculate quarterly bonus calculations for operational and central teams. Produce calculations for collection and allocation of site tips for payment through payroll.
* Internal reporting: Produce weekly and monthly wages reconciliations including weekly sales and wages trackers, monthly wages report and tips trackers.
* Budgets and forecasts: Produce the budget for people costs and any reforecasts mid-year. Responsibility for any payroll change financial modelling and calculating the financial impact of any key changes in terms of minimum wage changes, workforce age range changes etc
* Compliance: Ensure compliance with payroll regulations and tax requirements. Stay updated on changes in payroll regulations and implement necessary changes in payroll processes and systems.
* System Management: Maintain and manage payroll systems, ensuring they are up-to-date and functioning effectively. Collaborate with IT and HR teams to resolve any system issues.
* Reporting: Prepare and submit payroll-related reports, including HMRC information and year-end reporting. Provide regular payroll reports to management as needed.
* Employee benefits: Prepare annual P11D reporting and help manage the pension, company car fleet and private healthcare scheme. Maintain the relationship with the employee streaming service and provide the weekly data to support this employee benefit. Maintain the relationship with the pension provider and help support and recommend any changes to employee benefits to understand the impact for both the company and employees.
* Audit and Reconciliation: Conduct regular audits and reconciliations of payroll data to ensure accuracy and integrity. Address and resolve any discrepancies or issues promptly.
* Employee Relations: Serve as the primary point of contact for employee payroll inquiries and issues. Provide excellent customer service and resolve payroll-related issues promptly and professionally.
* Process Improvement: Identify opportunities for process improvements and efficiencies within the payroll function. Implement best practices and streamline processes to enhance the payroll operation.
* Audits- Prepare and provide relevant data for internal and external audits
* HR Support- Provide HR with the relevant data for consultations and pay & renumeration reviews
* Systems: Be the SME for our Payroll system and labour scheduling system, in order to have the foundations for process improvement
* Outsourcing project: to lead the project to move the processing of payroll to an outsourced 3rd party provider, supporting the business, team members and finance colleagues through the transition and helping define the job role/requirement that will still remain in-house
Key Competencies / Qualifications:
Key Skills
* Professional qualification (i.e CIPP) with post-qualified experience in industry
* Commercially focused with a high level of business acumen, as well as the ability to digest and interpret large amounts of financial information
* The ability to communicate with colleagues at all levels
* Excellent communication and analytical skills
* Experience of HR &/or payroll systems implementation, ideally from project scope through testing, implementation and end user delivery
* Strong digital capabilities with evidence of creating efficiencies through maximising technology
* Experience of managing reporting and audit requirements
* The ability to proactively manage and improve payroll processes, procedures and services
* Proven Payroll Manager experience, with a track-record in a fast-paced environment
* Excellent numerical, analytical and advanced Excel skills
Attributes
* Self-motivated, professional and positive approach
* Strong in building relationships and able to communicate and challenge at all levels
* Team player with the ability to work on own initiative
* Able to challenge the status quo and thinking out of the box
* Experience of upskilling people managers to ensure the timely accurate management of payroll, compensation, rewards and benefits
* Good interpersonal skills and the ability to work as an effective team member, along with the ability to apply logical thinking and a good reasoning ability
* Exemplary organisational skills
* Attention to detail
* Based at Head Office in Headingley, Leeds. Occasional travel to sites
Why you should join ARC Inspirations:
We are passionate about our people and building the best teams. ‘Care’ is one of our core values, and we really care that every team member loves their job. Because of this we offer year round incentives, company parties and award dinners. Not to mention a rewarding team discount card to enjoy with your friends and family, and competitive pay.
Our expansion plan means we can offer great long term career opportunities and you’ll be part of a friendly and hardworking team continuously striving for new challenges and developing your skills as you take the next step in your career.