European LifeCare Group is one of Europe's largest independent provider of travel clinics and public vaccination programmes.
Founded in 1998, today European LifeCare Group has specialist clinics covering most of Denmark and the UK, where the company trades under a number of brands, including Danske Lægers Vaccinations Service, Vaccination UK, London Travel Clinic and Citydoc.
European LifeCare Group also works for both the Danish and English National Health Service as a contracted service provider of immunisation programmes in schools and national influenza vaccination programmes.
[VaccinationUK.PNG]
ABOUT US:
Since 2015, NHS England has contracted Vaccination UK, a dynamic and rapidly growing company, to provide school-aged immunisations, including influenza vaccinations, to students across England.
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JOB DETAILS:
Job title: Operations Coordinator.
Contract type: Full Time, Permanent.
Shifts: Monday to Friday, 37.5 hours per week between the hours of 08:00am - 5:00pm.
Overtime: Depending on the needs of the business which may include weekend shifts.
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BENEFITS:
Pension 5% employer contribution.
Employee Assistance Programme.
Discount on high street shops.
Employee referral scheme, £250.
25 days annual leave.
Declared Bank and Public holidays.
Flexible working pattern.
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JOB PURPOSE:
The postholder will be responsible for supporting the SMT in operational coordination and delivery of the school aged vaccination programme across the UK.
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JOB DESCRIPTION & RESPONSIBILITIES:
* Sourcing premises for new locations when required.
* Ensuring that new facilities are sourced and set up with all required furnishings, utilities, etc within agreed timescales.
* Travel to all locations in the UK to ensure risk assessments (facilities, clinical regulations, etc) are completed and maintain accurately.
* Work with key stakeholders to ensure all sites, procedures and processes remain compliant with our policies and in line with regulations.
* Reviewing processes with SMT to ensure that all aspects of the school aged vaccination programme are operating as efficiently and cost effectively as possible.
* Collating data and presenting reports (clinical and operational) to internal and external stakeholders.
* Responsible to attend and take minutes of meetings with external stakeholder including key operational partners (NHS local authorities) and action points arising from each meeting.
* Collecting and analysing data to identify seasonal trends whilst working with key stakeholders within all departments to plan for future expansion or diversification.
* Assisting and supporting senior management with regulatory compliance topics, creating and maintaining a regulatory calendar across all areas to ensure compliance with all company policies.
* Manage IT systems access for employees to the operational systems, software and nominated suppliers.
* Maintaining Vaccination UK’s event and clinic calendars on company website.
* Research and plan new purchases and work within set budgets for future planning.
* Liaise with marketing teams to ensure social media accounts and website are updated and relevant.
* Undertake other duties commensurate with the level of this position.
* Comply with Company polices & procedures.
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PERSON SPECIFICATION:
Essential:
* Valid UK Driving License and access to vehicle.
* Excellent organisational, analytical and time-management.
* Excellent communication at all levels and with internal and external stakeholders both verbally and in writing.
* Efficient in time management and workload prioritisation.
* Excellent problem solver with a methodical and consistent approach.
* Microsoft applications (Excel, Word, PowerPoint & Outlook).
* Proven previous experience in an operations coordinator or similar role.
* Experience in compiling data analytics.
* Procurement within a similar setting.
Desirable:
* Degree Educated.
* Familiar with CQC guidelines.
* WordPress for basic updating.