Go back Oxford University Hospitals NHS Foundation Trust
Legal Services Support Office Administrator - Centralised Recruitment
The closing date is 01 September 2025
Are you passionate about making a difference in the NHS?Do you excel in administrative tasks and thrive in dynamic environments?If so, we have exciting opportunities for you!
Within our Trust, we are committed to providing exceptional healthcare services to our community. As a cornerstone of the UK's healthcare system, we strive for excellence in every aspect of our operations. Join us in our mission to support and enhance our healthcare services.
Our administration workforce is vital to our organisation, without them our front-line Doctors, Nurses and Allied Health Professional cannot deliver the excellent care to our patients we strive for. As an Administrator within the Trust, you will play a crucial role in ensuring the smooth and efficient operation of our Corporate operations across the hospital.
Your efforts will directly contribute to the well-being and comfort of our patients, making you an integral part of their healthcare journey.
Main duties of the job
We have adopted a centralised hiring process for administration roles in bands 2-3 and 4-5. This means you apply once and are considered for multiple positions within our organisation, saving time for both candidates and managers while accessing a broader talent pool.
This week are currently recruiting for the following Bands 4 and 5 roles across the organisation:
* Legal Services Support Office Administrator x2 - 30 hours per week, Permanent, Location: John Radcliffe Hospital
When applying please:
* Include as much detail as possible in the application inc. qualifications, roles and responsibilities
* Include a supporting statement and showcase your skills and experience
Please note, this vacancy may close early if there are sufficient applications.
If you are ready to take on this rewarding role and be part of a dedicated team, we would love to hear from you.
Join us at the NHS, where your administrative skills can make a real impact on healthcare delivery. Apply today and help us shape the future of healthcare!
About us
Oxford University Hospitals NHS Foundation Trust is one of the largest NHS teaching trusts in the country. It provides a wide range of general and specialist clinical services and is a base for medical education, training and research. The Trust comprises four hospitals - the John Radcliffe Hospital, Churchill Hospital and Nuffield Orthopaedic Centre in Headington and the Horton General Hospital in Banbury. For more information on OUH please view OUH At a Glance by OUHospitals - Issuu
Our values, standards and behaviours define the quality of clinical care we offer and the professional relationships we make with our patients, colleagues and the wider community.
We call this Delivering Compassionate Excellence and its focus is on our values of compassion, respect, learning, delivery, improvement and excellence.
Job responsibilities
Main Duties:
* To provide a comprehensive administrative support service to the Head of Legal Services, Deputy Head of Legal Services, Legal Services Office Manager and Claims and Inquests Officers
* Responsible for obtaining complex, confidential and sensitive patient healthcare records for disclosure within the time parameters of the GDPR (this can include urgent request of paediatric records in the context of child protection cases)
* To be responsible for the administration of the process of requesting Police factual statements of treatment and Police medical record requests in accordance with agreed Standing Operating Procedure with Thames Valley Police
* To be responsible to daily review of generic DTS account correspondence. Saving all attachments to the relevant legal file within the Legal folder on the 'O' drive / Sharepoint and e-mailing to the designated recipient
* To assist with the administrative aspects of inquest statement requests
* To keep Police and Inquest documentation up to date.
* Disclosure of healthcare records and radiology images by secure e-transfer
Person Specification
Skills
* Computer literacy including experience with Microsoft Office
* Ability to prioritise and manage own workload
* Knowledge of Data protection regulations
Experience & Knowledge
* Proven experience of working in a similar role
* Proven ability to work as part of a team and autonomously
* Experience of working in the NHS
* Knowledge of EPR and Ulysses systems
* Knowledge of Data protection regulations
Education
* GCSE Maths and English or equivalent
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Employer name
Oxford University Hospitals NHS Foundation Trust
Address
Legal Services, 1 Floor Stable Block, JR Hospital
£27,485 to £30,162 a yearper annum pro rata
Contract
Permanent
Working pattern
Part-time
Reference number
321-CENT-7427387-B4
Job locations
Legal Services, 1 Floor Stable Block, JR Hospital
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