Venesky‑Brown’s client, a public sector organisation in Swindon, is currently looking to recruit a Head of Office Estates for a up to 3 months contract on a rate of £30.45 – £32.05/hour (PAYE).
Responsibilities
* Manage the Office Estate team; set clear and achievable strategic goals and objectives; ensure deliverables and deadlines are met whilst delivering excellent customer service; develop the skills and knowledge and potential of individual team members to build a strong, customer focussed team, functioning at its full potential; identify and manage any performance issues and successes within performance management guidelines.
* As a manager, ensure legal obligations and the expectations as set out in policies are met, including health & safety, equality & diversity, finance, procurement, information security and managing people.
* Control departmental budget to ensure spend is made on key priorities and within the annual amounts agreed; liaise with the Facilities Management team and key stakeholders to agree priorities; ensure spend is carried out in accordance with spend and procurement policies and processes; ensure appropriate provisions and accruals are remade at year end for rent reviews and lease renewals arising in previous years.
* Plan and manage office property portfolio: manage property acquisitions and disposals in accordance and government guidance and procedures; lead on negotiation and management of all leases, licences, wayleaves, easements and tenancies; handle issues such as notice procedures, covenants and points of law in associations with professional and legal advisers as required; take lead on landlord liaison and negotiation; identify and schedule works required under the terms of the lease and, if required, draw up specification of works; ensure an effective property record system is maintained; manage prompt and accurate billing of tenants.
* Ensure our legal, statutory and financial obligations as a landlord and tenant are met. This includes (but is not restricted to): business rates, challenging demands and seeking external advice where appropriate; tenant leases; carrying out due diligence on prospective tenants in line with HMRC guidelines.
* Identify and maximise opportunities for Income generation from the Office Estate.
* Ensure government reports and returns are correctly completed and submitted on time, e.g.: Cabinet office benchmarking, State of the Estate report; DCMS returns.
* Carry out other requests from the Director of Corporate Services as required
Qualifications
* MRICS qualified with broad estates management experience
* Experience of or knowledge of business rating
* Proven experience of procurement and contract negotiation
* Experienced team manager with the ability to lead a team to achieve their full potential and deliver against objectives. Able to demonstrate sound performance management skills and knowledge.
* Proven ability to consistently deliver to deadlines and targets
* Good influencing and negotiation skills
* Able to manage budgets and undertake financial reporting requirements
* Good strategic and operational planning skills
* Clear and concise communications skills (verbal and written); strong presentation skills
* Pro‑active and pragmatic approach to problem solving and decision making
* Seeks continuous improvement and demonstrates willingness to embrace and promote change
* Team player
* Conscientious, motivated and customer focussed
* Experience of preparing specifications for repair work and/or building surveying
* Experience of working with the Office of Government Property and knowledge the Government Estate Strategy
* Knowledge of financial management and reporting requirements
* Experience in or knowledge of using government frameworks
* Knowledge of procurement guidelines
If you would like to hear more about this opportunity please get in touch.
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