Write a short description of your company, a boilerplate of the business, service or product that you offer. Include your business idea and the target audience. This text is primarily supposed to be descriptive, not selling.
* Administrative Assistant
* Full-Time/Permanent
* Southampton, Hampshire
* ASAP Start
* Primary School
Support a welcoming and organised environment where children can learn and thrive.
A friendly and forward-thinking primary school in Southampton is seeking a reliable and proactive Administrative Assistant to support the smooth day-to-day running of the school office. This is a key front-facing role, essential to ensuring pupils, staff, parents and visitors receive a professional, efficient and warm service.
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About the Role
The Administrative Assistant will work closely with the Headteacher, School Business Manager and wider staff team to provide high-quality administrative and organisational support.
You will be responsible for managing office tasks, maintaining accurate records and acting as a first point of contact for parents and visitors, helping to ensure the school operates effectively and professionally.
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Key Responsibilities
* Provide general administrative support, including data entry, filing and record management
* Act as a first point of contact for parents, visitors and external agencies, both in person and by telephone/email
* Maintain accurate pupil records and support attendance monitoring
* Assist with diary management, meeting coordination and minute-taking
* Support school communications, including letters, newsletters and website updates
* Process invoices, orders and general financial administration (where applicable)
* Ensure confidentiality and compliance with data protection regulations
* Support school events, admissions processes and wider administrative functions
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The Ideal Candidate
* Experience in an administrative or office-based role, ideally within education or a public-facing environment
* Strong organisational skills with excellent attention to detail
* Confident communication skills and a professional, welcoming manner
* Proficiency in Microsoft Office and school management systems (e.g. SIMS or Arbor desirable)
* Ability to prioritise workload and work effectively under pressure
* Understanding of safeguarding and confidentiality within a primary school setting
* Flexible, proactive and able to work both independently and as part of a team
* Legal right to work in the UK
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About the School in Southampton
The school in Southampton is proud of its supportive and community-focused ethos. Staff work collaboratively to ensure a safe, inclusive and positive environment where children can flourish. The office team plays a central role in maintaining strong relationships with families and supporting the wider school community.
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Apply
If you are an organised, approachable and committed Administrative Assistant in the Southampton area who is passionate about supporting children and families, we welcome your application and CV.