* Answer and direct phone calls, take messages, and respond to routine enquiries
* Manage incoming and outgoing correspondence (emails, post, and packages)
* Schedule and coordinate meetings, appointments, and travel arrangements
* Maintain staff calendars and assist with meeting room bookings
* Assist with data entry, record-keeping, and filing (digital and paper-based)
* Preparing packs for daily works
Office Organisation
* Order and maintain office supplies, stationery, and equipment
* Ensure common areas, meeting rooms, and workspaces remain organised and presentable
* Liaise with suppliers, contractors, or maintenance providers where required
* Support the onboarding of new employees with desk setup and documentation
Clerical & Document Management
* Prepare, edit, and format documents, reports, and presentations
* Maintain accurate databases, spreadsheets, and filing systems
* Handle confidential information with discretion
Team & Business Support
* Provide support to colleagues and managers with ad hoc tasks or projects
* Assist with expense processing, invoices, and petty cash management (if required)
* Greet and assist visitors, ensuring a professional and welcoming environment
* Support the organisation of company events or meetings
Skills Required
* Previous experience in an administrative or office support role
* Strong organisational and time management skills
* Excellent communication skills (written and verbal)
* Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) or Google Workspace
* High attention to detail and accuracy
* Ability to prioritise tasks and work independently
* Experience working in a busy office or corporate environment
* Knowledge of basic finance administration (invoices, expenses, petty cash)
QTS is committed to creating a diverse environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, colour, religion, gender, gender identify or expression, sexual orientation, national origin, genetics, disability or age.
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