Job Purpose: The Accounts Payable Clerk is responsible for ensuring the accurate and timely processing of supplier invoices and payments, maintaining high-quality vendor master data, and supporting the integrity of the purchase-to-pay process. This role includes responsibility for master data cleansing, with a particular focus on validating and updating missing or incorrect supplier bank details.
Key ResponsibilitiesInvoice Processing & Payments
Process high volumes of purchase invoices accurately and in a timely manner
Match invoices to purchase orders and goods received notes (2-way/3-way matching)
Resolve invoice discrepancies in collaboration with internal departments and suppliers
Prepare and process supplier payment runs (BACS, CHAPS, Faster Payments, etc.)
Ensure all payments are approved in line with company policiesSupplier Account Management
Maintain strong relationships with suppliers, responding to queries and resolving issues promptly
Perform regular supplier statement reconciliations and resolve outstanding balances
Monitor aged payables and escalate overdue or disputed itemsMaster Data Management & Cleansing
Maintain and update supplier master data within ERP/accounting systems
Identify and cleanse duplicate, incomplete, or inaccurate vendor records
Ensure consistency and standardisation of supplier data across systems
Review and update supplier profiles to maintain data integrity and audit complianceBank Detail Validation & Missing Data Matching
Identify suppliers with missing or incomplete bank details and proactively obtain required information
Validate new and updated bank details in line with internal controls and fraud prevention procedures
Cross-check bank details against supporting documentation and supplier confirmations
Liaise with suppliers and internal teams to match and complete missing payment information
Support implementation of controls to minimise risk of fraudulent or incorrect paymentsControls, Compliance & Reporting
Ensure adherence to internal controls, policies, and financial regulations
Assist in audit processes by providing supporting documentation and explanations
Contribute to process improvements within the AP function
Prepare reports on invoice processing, payment status, and data quality metricsKey Skills & Experience
Previous experience in an Accounts Payable or finance administration role
Strong understanding of AP processes, including invoice matching and payment runs
Experience maintaining vendor master data and performing data cleansing activities
Familiarity with ERP/accounting systems (e.g., SAP, Oracle, Dynamics, Sage)
High level of accuracy and strong attention to detail
Good organisational and time management skills
Strong communication skills, both written and verbal.
What you'll get in return
Flexible working options available.
What you need to do now
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