Below you will find the details for the position including any supplementary documentation and questions you should review before applying for the opening. To apply for the position, please click the Apply for this Job link/button.
If you would like to bookmark this position for later review, click on the Bookmark link. If you would like to print a copy of this position for your records, click on the Print Preview link.
Please see Special Instructions for more details.
This position is subject to the successful completion of an employment background check. An employment background check includes a criminal background check, employment verification, reference checks, license verification (if applicable) and credit history check (if applicable). In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire. New employees are paid only by direct deposit to the financial institution of their choice. Candidates claiming Veterans Preference must attach a copy of their DD‑214 as a part of the online application process.
UNC Pembroke is an Equal Opportunity Employer. The University prohibits discrimination against qualified individuals based on their status as protected veterans or individuals with disabilities, and prohibits discrimination against all individuals based on their age, race, color, genetic information, religion, sex, sexual orientation, gender identity or expression and national origin. UNC Pembroke is a VEVRAA Federal Contractor and seeks priority referrals of protected veterans for our openings.
Position Information
Division
Division Academic Affairs
Department
Department English, Theatre & Languages (Office)
Working Title
Working Title Administrative Support Associate
Vacancy Type
Vacancy Type Probationary Permanent Full Time
Min T/E Requirements
High school diploma or equivalency; or demonstrated possession of the competencies necessary to perform the work.
FTE
FTE 1
Position Overall Competency Level
Position Overall Competency Level A
Recruitment Range
Recruitment Range $38,890 - $41,932
Anticipated Hiring Range
Anticipated Hiring Range $38,890 - $41,932
Position #
Position # 391
FLSA Status
FLSA Status Non‑Exempt
Months per year
Months per year 12
Work Schedule =e.g. 8-500
Work Schedule =e.g. 8-500 7:30 a.m. - 4:30 p.m.
Work Schedule Type
Work Schedule Type Monday - Friday
Is this a grant funded position?
Is this a grant funded position? No
If yes, please indicate the end date of the grant.(if applicable)
N/A
Primary Purpose of Organization Unit
English, Theatre, and World Languages is the largest academic department on UNCP’s campus. Department members are engaged in teaching, advising, and coordinating student internships, in addition to pursuing scholarly research, professional publication, and professional service activities.
Primary Purpose of Position
The Administrative Support Associate (ASA) for the Department of English, Theatre, and World Languages assists the department chair and other departmental members by managing daily office operations. Basic duties include, but are not limited to, the following: communicating effectively with faculty, staff, students, and the public by telephone, email, and in person; receiving and distributing incoming mail; assisting faculty, staff, and students with questions and/or problems; monitoring supplies, equipment, and service contracts; ordering office supplies; creating and processing requisitions; maintaining records of expenditures and monitoring accounts and balances for budget categories; processing budget documents and managing departmental P‑card; entering course schedules and completing student overrides; working with campus resources to provide support for faculty for classroom and office technology; preparing service contracts, additional employment agreements, student assignment agreements, etc.; and coordinating paperwork for new employees (including I‑9 verification). The ASA should maintain and foster an efficient and professional workplace environment.
The successful candidate should have at least three years of experience as an Administrative Assistant, should have excellent communication skills, written as well as verbal. The position requires the ability to work under pressure. Incumbent should have knowledge of budget procedures and be able to control inventory within the Department. Incumbent must be able to work with people who have very different kinds of personalities.
General knowledge of office practices, techniques, and technology sufficient to perform at this level of work; ability to practice effective communication techniques, both orally and in writing; ability to establish and maintain effective working relationships with staff and other members of the organization; ability to interpret the policies, procedures, rules, and regulations pertaining to the program.
Operations of office equipment including fax, multi‑line phone and knowledge of videoconferencing/ teleconferencing equipment to provide video and audio streaming teleconferences; typing; knowledge of UNC Banner system: Banner Budget, Banner Student, Banner Requisition / Navigation and BraveCart system; Travel Policies and Procedures; FERPA ; I‑9/E‑Verification; operate an extensive array of office equipment including personal computer (required software packages include Microsoft Office (Word, Excel, PowerPoint, Publisher), Page‑maker, internet browsers for research, ability to create brochures and posters for publication.
Job Description
Administrative Support Associate
Department of English, Theatre, and World Languages
The Administrative Support Associate (ASA) for the Department of English, Theatre, and World Languages assists the department chair and other departmental members by managing daily office operations. Basic duties include, but are not limited to, the following: communicating effectively with faculty, staff, students, and the public by telephone, email, and in person; receiving and distributing incoming mail; assisting faculty, staff, and students with questions and/or problems; monitoring supplies, equipment, and service contracts; ordering office supplies; creating and processing requisitions; maintaining records of expenditures and monitoring accounts and balances for budget categories; processing budget documents and managing departmental P‑card; entering course schedules and completing student overrides; working with campus resources to provide support for faculty for classroom and office technology; preparing service contracts, additional employment agreements, student assignment agreements, etc.; and coordinating paperwork for new employees (including I‑9 verification). The ASA should maintain and foster an efficient and professional workplace environment.
Essential Qualities: The successful applicant will
* possess a positive attitude and professional demeanor.
* display evidence of strong written and verbal communication skills, organizational skills, and analytical skills.
* demonstrate the ability to manage multiple tasks and meet deadlines.
* work appropriately with confidential documents.
* prove reliable and consistent in terms of schedule worked and products produced.
* show interest in the life of the department and make evident the ability to work independently to foster departmental growth.
Additional Duties:
* assist with travel requests and reimbursement requests for faculty members and for departmental job candidates
* maintain lists of departmental equipment and keys
* maintain office equipment including copy machine and departmental color printer
* ensure that classrooms contain proper components and equipment
* maintain various files including those for syllabi, class schedules, personnel, absentee forms, and facilities usage
* facilitate transition for new faculty (telephone, computer, basic supplies) and supervise faculty moves to other offices
* report building problems to Physical Plant
* lock and unlock classrooms as appropriate
Education and Experience: The successful applicant will, at minimum, have a high school diploma and demonstrated competencies gained through three years of office assistant experience or an equivalent combination of education and experience.
Management Preference
The successful applicant will, at minimum, have a high school diploma and demonstrated competencies gained through three years of office assistant experience or an equivalent combination of education and experience.
Lic or Certification required by statute or regulation
This position is subject to the successful completion of an employment background check. An employment background check includes a criminal background check, employment verification, reference checks, license verification (if applicable) and credit history check (if applicable). In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire. New employees are paid only by direct deposit to the financial institution of their choice. Candidates claiming Veterans Preference must attach a copy of their DD‑214 as a part of the online application process.
Required Documents:
* CV/Resume
* Cover Letter
Optional Documents:
* Other Document
* Other Document 2
* Other Document 3
Posting Specific Questions
Required fields are indicated with an asterisk (*).
* How did you hear about this employment opportunity?
o Agency Referral
o American Librarian Association (ALA)
o Association of Fundraising Professionals
o BlacksInHigherEd.com
o Career Builder
o Chronicle of Higher Education
o Cosida
o CUPA HR
o Disabled in Higher Ed
o Disability Website (Other)
o Educause
o Glassdoor
o HigherEdJobs
o Indeed
o Inside Higher Ed
o Journal of Blacks in Higher Education
o LinkedIn
o Monster
o NACUBO
o NativeAmericansInHigherEd.com
o Native Hire
o NCAA Market
o NC Works Online / One Stop Center
o Newspaper
o Personal Referral
o Placement Exchange
o SACUBO
o Society of Human Resources Management (SHRM)
o StudentAffairs.com
o UNC Collaborative Website
o UNC Pembroke Online Employment System
o Veterans Advantage Jobs & Career Network
o Veteran Website (Other)
o VeteransInHigherEd.com
o Vocational Rehab
o Women in Higher Education
o Website - Other
* Do you have significant experience with the following applications?
o Word
o Excel
o PowerPoint
o Visio
* How many years of experience do you have in this type of position?
o 0-1
o 1-3
o 3-5
o 5-7
o 7+
#J-18808-Ljbffr