Go back Birmingham Women's and Children's NHS Foundation Trust
Medical Secretary
The closing date is 12 March 2026
A vacancy has arisen for an experienced, Medical Secretary at the Birmingham Children's Hospital in central Birmingham. The post holder will play an important role providing an effective and efficient administrative and secretarial service to two Consultant Respiratory Paediatricians and their teams/department.
Candidates will be self-motivated and possess an RSA II qualification (or equivalent), along with an AMSPAR certificate or comparable medical secretarial experience. You'll enjoy working within a multi-disciplinary team and have the ability to relate to children, parents, other family members, and other medical professionals. This will be complemented by excellent organisational and communication skills.
Informal enquiries are welcome, please call Sharon Campbell, Medical Secretarial Team Leader on 0121 333 8393 or Brodie White, Operational Manager on 0121 333 9161.
Main duties of the job
* The Consultant is organised effectively and efficiently so that he/she is able to operate all their clinical and non‑clinical commitments.
* Patient episodes are organised effectively and efficiently so that the patients are seen without clinical risk and within NHS guidelines and targets.
* Actions resulting from each patient episode are planned and followed up within agreed timescales.
* Completed investigations are available to each consultant and the appropriate healthcare team, when required.
* Patient admission episodes are planned and organised effectively and efficiently, in accordance with Consultant requirements and Trust policies.
* The Trust is able to accurately review and report compliance with relevant NHS guidelines and targets with regard to waiting times and patient activity.
About us
Birmingham Women's and Children's NHS Foundation Trust is the first of its type in the UK. Our Trust was formed in February 2017 to drive forward our commitment to provide the highest quality, world‑class physical and mental health care for our women, children and families. Uniting our hospitals means more seamless care; more investment to make greater advances in our specialist treatment and world‑leading neo‑natal and fetal work. Importantly, it also gives us a greater voice in shaping the future of family‑centred care.
Birmingham Children's Hospital is a UK leading specialist paediatric centre with an international reputation in several areas.
Birmingham Women's Hospital is one of two dedicated women's hospitals in the UK, with the busiest single site maternity unit, delivering more than 8,200 babies a year offering a full range of gynaecological, maternity and neonatal care.
Forward Thinking Birmingham (FTB) Mental Health Services are a unique, innovative community and inpatient mental health partnership. Alongside partners FTB offers care pathways of mental health assessment and treatment for young people aged 0‑25 years old.
Our Trust is committed to creating the best place to work. We believe in promoting and enhancing inclusion, diversity and equality and encourage applications from all areas of the community, who meet the criteria for the role, regardless of age, gender identity, disability, race, religion or sexual orientation.
Job responsibilities
Please refer to the attached job description and person specification to view the full details for this opportunity at Birmingham Womens and Childrens NHS Foundation Trust.
When completing your application, please ensure you have evidenced how you meet the job description and person specification to include transferable experience, qualifications, skills along with professional registration details (if applicable).
Occasionally we receive a large number of applications for our roles and when that happens we sometimes bring the closing date forward, so please apply promptly to avoid disappointment.
Person Specification
Knowledge & Nature of Experience
* Previous NHS experience
* Experience of office systems
* Experience of dealing with confidential issues
* Previous experience of secretarial/administrative work
* Proven ability to manage competing priorities and deadlines
* Proven organisational skills
* Experience of organising and supporting meetings within an organisation
* Medical terminology
Analytical and Judgement Skills
* Methodical and well organised
* Proven ability to prioritise demanding workload
Professional/Managerial/Specialist Knowledge
* Good communication skills - oral, written and telephone
* Good customer care skills
Personal Skills/Abilities and Attributes
* Friendly outgoing personality
* Customer orientated approach
* Reliable and ability to use own initiative
* Ability to work without direct supervision
* Flexible and adaptable to changing situations
* Good team worker
* Highly motivated
* Willingness to develop skills and knowledge
Qualifications
* Good standard of secondary education including GCE/GCSE English or equivalent
* Good computer skills of Microsoft Office (Word, Excel, Outlook and Power Point)
* Experience of note taking
* Ability to tabulate information and input data
* NVQ level 3 in business and administration, or clerical or equivalent experience
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Employer name
Birmingham Women's and Children's NHS Foundation Trust
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