Overview
An exciting opportunity for an experienced and enthusiastic site-based Document Controller / Information Controller to join a busy project team supporting activities within VolkerStevin / VolkerGround Engineering / VolkerMarine Services on our prestigious project at Sizewell C. VolkerStevin have recently adopted the Common Data Environment (CDE) Asite, and the role will support projects using this tool as well as those new projects with implementing the CDE. The candidate will provide efficient day-to-day information control for project data. The role will be varied and include travel to project sites located across the north-west initially. The role of Document Controller within the business is evolving as we adapt to a more digital approach to project delivery. This is an opportunity to join a fast-paced business leading digital innovation in Multi-Dimensional Construction. The successful candidate should be an experienced and technically minded person ready to provide document control support for busy project environments. Working under the guidance and direction of the Project Information Manager, they will have opportunities for continuous personal, professional, technical and leadership development to enable success and progression in the business. This role is based in our Woodbridge Office; however, the successful candidate will be expected to visit project sites periodically, so a driving license and access to a vehicle are prerequisites.
Responsibilities
* Platform administrative support to project team
* Monitor CDE workflows to ensure the system operates smoothly and that there are no process delays in data approval
* Control incoming and outgoing data exchange
* Photocopying and filing, scanning of data to be stored on the CDE (Common Data Environment)
* Maintain document registers where used
* Share Information Management/CDE guidance for internal teams and as part of the supply chain pack
* Perform document control QA checks on naming conventions, system use and adherence to Information Management protocol
* Ensure all documents are checked and submitted on time prior to submission due dates
* Ensure documents are stored in the correct location and departmental file archive
* Maintain quality to avoid operational problems
* Maintain and accurately update information in the electronic document management system (Asite)
* Assist and guide the project team in utilising the electronic data management system and document management process
* Ensure CDE security is maintained to restrict access to relevant parties
* Support handover compile for practical completion
* Ensure that documentation, drawings and specifications are up to date and at the correct revision
* Apply the document management process across project teams or during transition to operations
* Act as point of contact for platform support for internal staff and external staff (suppliers)
* Act as CDE superuser and provide one-to-one support where needed
* Attend Information Management/CDE progress meetings
* Monitor multiple platforms to ensure the correct system is used and minimize data duplication where necessary
* Excellent IT skills including Word, Excel, PowerPoint, Email and Internet
* CDE knowledge, specifically Asite, would be advantageous
* Working knowledge of SharePoint content management would be an advantage
* Awareness of standards reflecting the control of information including ISO 19650 & PAS1192
* Proven work experience as a Document Controller or similar role
* Familiarity with quality processes and standards including ISO 19650 & ISO 9001
* Experience of delivering project information across multiple CDE/EDMS platforms
Requirements and Qualifications
* Demonstrated experience as a Document Controller or in a similar role
* Familiarity with quality processes and standards including ISO 19650 and ISO 9001
* Experience delivering project information across multiple CDE/EDMS platforms
* Proactive approach to information management and document control
* Driving license and access to a vehicle for site visits (role based in Woodbridge Office)
Benefits and Company Information
* VolkerWessels UK Group benefits with a focus on health, safety and wellbeing
* Competitive salary
* Competitive annual leave and an additional day off on your birthday
* Option to buy additional annual leave
* Private medical care
* Pension
* Life Assurance
* Cycle to Work scheme
* Shopping and restaurant vouchers, rewards, and discounts
* Training and development opportunities with comprehensive skills-based training
* Family-friendly policies including enhanced maternity benefits
* Employee Assistance programme and mental/physical health support
* 24/7 Virtual GP service
* Drugs and alcohol screening is mandatory as part of safety requirements
Note: This role requires travel to project sites and adherence to company information management standards, including ISO 19650 and related guidance.
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