Posted: 15 June
The role
At EMBL, we're transforming the way we work. Following the successful launch of our Workday HR Core platform, we're continuing our organisation-wide Workday journey and are looking for an experienced HR Systems Solution Expert to help shape the future of our people processes. This is an exciting opportunity for an HR professional who combines strong operational HR knowledge with a passion for systems, process improvement and technology. Working at the intersection of HR and digital transformation, you'll help design and optimise HR solutions that support a world-leading international research organisation. You'll work closely with HR colleagues, Workday specialists, IT teams and stakeholders across the organisation to ensure our HR processes are efficient, scalable and user-focused, while playing a key role in future Workday implementations and enhancements. Your role As our HR Systems Solution Expert, you'll act as the vital link between HR business needs and technical system delivery. You'll help translate complex requirements into practical solutions, driving continuous improvement across the employee lifecycle. In this role you will: Partner with HR, ERP and IT colleagues to gather and translate business requirements into Workday solutions. Support ongoing Workday HCM implementation, optimisation and future module deployments. Review, map and improve HR processes, identifying opportunities for automation and simplification. Create and maintain process documentation, user guides and standard operating procedures. Deliver training and workshops to HR colleagues and end users. Support testing activities, including User Acceptance Testing (UAT), issue resolution and validation of system changes. Review new Workday releases and assess their impact on the organisation. Help maintain effective Workday security and user access structures. Troubleshoot complex HR systems issues and provide expert guidance on best practice. Collaborate with colleagues across HR, Finance, Procurement and Grants to ensure integrated business processes. Champion continuous improvement and promote scalable, efficient ways of working. You have To be successful you'll be an experienced HR professional with a strong understanding of HR systems and a genuine interest in improving processes through technology. You'll bring A degree in Human Resources or equivalent professional experience. Experience supporting Workday HCM implementation or significant enhancement projects from the HR business side. Strong knowledge of HR processes and Workday HCM functionality. The ability to translate business requirements into clear functional specifications. Experience working with HRIS, ERP or Workday technical specialists and implementation partners. Excellent analytical and problem-solving skills. Strong stakeholder management and communication abilities, with the confidence to engage both technical and non-technical audiences. Experience supporting testing, system change and user adoption activities. A collaborative, organised and solution-focused approach. Fluency in written and spoken English. You might also have Experience working in an international or multicultural environment. Knowledge of SAP HR/Payroll or other ERP platforms Experience with HR reporting and data quality initiatives Familiarity with continuous improvement or process optimisation methodologies Additional European language skills. Location : We are happy for this position to be based in Heidelberg or Hinxton, depending on your preference. Apply now! Benefits and Contract Information Financial incentives: depending on circumstances, monthly family/marriage allowance of £278 monthly child allowance of £336 per child. Non resident allowance up to £569 per month. Annual salary review, pension scheme, death benefit, long-term care, accident-at-work and unemployment insurances Hybrid working arrangements Private medical insurance for you and your immediate family (including all prescriptions and generous dental & optical cover) Generous time off : 30 days annual leave per year, in addition to eight bank holidays Relocation package including installation grant (as applicable) Campus life: Free shuttle bus to and from work, on-site library, subsidised on-site gym and cafeteria, casual dress code, extensive sports and social club activities (on campus and remotely) Family benefits: On-site nursery, child sick leave, generous parental leave, holiday clubs on campus and monthly family and child allowances Contract duration: This position is a 3 year contract renewable up to 9 years Salary: Monthly salary starting at £3,695 after tax (but excl. pension & insurances) benefits (Total package will be dependent on family circumstances) International applicants: We recruit internationally and successful candidates are offered visa exemptions. Read more on our page for international applicants. Diversity and inclusion: At EMBL-EBI, we strongly believe that inclusive and diverse teams benefit from higher levels of innovation and creative thought. We encourage applications from women, LGBTQ and individuals from all nationalities. Job location: We are happy for this position to be based in Heidelberg or Hinxton, depending on your preference. You will be required to relocate if you are based overseas and you will receive a generous relocation package to support you. How to apply: To apply please submit a cover letter and a CV through our online system before the closing date. DORA - EMBL is a signatory of DORA and is committed to hiring and training outstanding research, service, and administrative personnel. To apply, please submit a covering letter and CV via our online system. Applications will close on 07/07/2026.
