Job Description
Portfolio are proud to represent our client, a market leading, global HR software and Consultancy company based in Manchester city Centre. We are seeking an experienced Business Support Coordinator to join our fast paced, supportive, friendly team. Working with all areas of the business you will support all departments to enable us to continue to meet and exceed our sales and growth expectations.
This is a busy role that requires an organized multitasker, who can spin a lot of plates while remaining level headed! A key role within the Department, you will be working to ensure that the business and different departments run efficiently and smoothly. Working closely with and supporting the Senior Leadership Team, PA experience would be an advantage, the Department Coordinator will ensure that Management Information, IT, H&S and general maintenance of the floors is maintained amongst other responsibilities.\n\nDay-to-day responsibilities\n\nTo meet and greet all visitors to the business and present a professional image at all time.\nProduce and collate weekly service and sales reports.\nOrganisation of daily/weekly movements ensuring sufficient time is allocated for preparation and taking into consideration changes that may arise during the working day.\nEnsure that all wallboards display the correct information each day and gather requirements from the SLT for any changes required.\nWork with the property management team to report faults and issues with any of the office equipment.\nAssist with the collating and preparation of information for attendance at internal conferences or client visits.\nRaise purchase orders for department equipment and obtain appropriate sign off from a director.\nMaintain the overall presentation of the office ensuring that we present a professional image to all visitors to the floor.\nFile and scan all confidential correspondence in the appropriate folder.\nTo diary manage and support the Associate Directors went needed\nStock takes and order additional equipment when required.\nCreate agendas for meetings and minute take upon request.\nTake ownership of health and safety ensuring that the BusinessSafe Online portal is up to date and accidents and incidents are reported correctly.\nProduce reports and hourly/ daily stats in the absence of any member of the business support team.\nTo provide various basic weekly, monthly, and ad hoc reports when required.\nTo maintain job lists and update where appropriate.\nMonitoring the sales dashboard and supporting the team with all issues\nAssisting the sales and service teams with inductions and ensuring distribution lists are up to date.\nContribute to the continuous improvement of the services provided by the department.\nUndertaking other duties to ensure operational efficiency of the department.
\n\nEssential skills & experience\n\nExperience of working in an administration role / PA role\nGood written and oral communication skills\nStrong administrative skills\nAccuracy and attention to detail\nStrong computer skills (Microsoft office (Word, Excel, PowerPoint, Outlook)\nTo maintain a professional and responsible attitude at all times\nAbility to work independently and maintain accurate records.\nExcellent communication and active listening skills\nStrong commercial awareness\nAn ability to work under pressure and to deadlines.\nAble to demonstrate strong Organisation and project management skills. \n\nCompany Benefits\n\n25 days' holiday, plus bank holidays.\nDay off on your birthday.\nHolidays increase after 2- and 5-years' service.\nPension Plan and Life Insurance.\nAccess to Employee Assistance Programme.\nFree on-site Gym.\nCompany incentives, access to discount schemes.\nProfit Share Scheme. \n\nIf you are up for the challenge, apply today and we'll be in touch!\n\nP49579LF\n\nINDMANJ