About the Role
An agricultural and storage business are seeking a highly organised and detail-oriented Office Administration Assistant to provide comprehensive administrative and finance support across our business.
This is a varied role with a strong focus on sales and accounts administration, as well as general office support. You will play a key role in ensuring the smooth day-to-day running of operations, maintaining accurate records, and supporting communication across teams.
Key Responsibilities
General Administration & Office Support
* Provide day-to-day administrative support across sales, accounts, and wider operations.
* Answer calls, manage enquiries, and maintain organised filing systems.
* Assist with travel and accommodation bookings for Directors.
* Support internal teams during busy periods and welcome visitors.
Sales & Purchase Administration
* Raise and manage purchase orders, track deliveries, and resolve discrepancies.
* Maintain stock and pricing data within systems.
* Update systems to reflect purchases and sales.
* Support delivery coordination and ensure accurate documentation.
Finance & Accounts Administration
* Process purchase and sales invoices using accounting software (e.g. Xero).
* Reconcile supplier statements and resolve discrepancies.
* Assist with payment runs, credit control, and customer queries.
* Support month‑end processes and financial reporting.
* Maintain accurate financial records and documentation.
Customer & Supplier Coordination
* Act as a key point of contact for customer and supplier queries.
* Liaise with internal teams to ensure smooth order and invoice processing.
* Deliver professional and timely communication.
Systems & Process Support
* Maintain accurate records across CRM, finance, and stock systems.
* Support continuous improvement of administrative processes.
Skills & Experience
Essential:
* Strong administrative and organisational skills
* High attention to detail and accuracy
* Confident communication skills (phone and email)
* Proficiency in Microsoft Office / Office 365
* Experience working in a fast‑paced or SME environment
Desirable:
* Experience in accounts administration or finance assistant role
* Knowledge of sales administration or purchase ledger
* Experience with accounting software (e.g. Xero)
* Familiarity with CRM or stock management systems
Personal Attributes:
* Highly organised and methodical
* Reliable and proactive with the ability to manage workload independently
* Strong team player with a flexible, can‑do attitude
* Professional and approachable
What's On Offer
* A varied role across finance, sales, and administration
* Opportunity to develop within a growing business
* Supportive and collaborative working environment
* hours per week.
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