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Role Overview
As an Executive Assistant you will be responsible for maintaining an organised and professional work environment while supporting day-to-day administrative and operational tasks. This role is ideal for someone who thrives in a fast-paced setting and enjoys problem-solving, multitasking, and facilitating communication between teams.
Key Responsibilities
* Maintain a clean, organised, and professional office environment.
* Oversee smooth office operations, including supply management, facilities coordination, and IT support. This includes managing office supplies, taking inventory, and placing orders as needed.
* Monitor and manage business subscriptions, ensuring timely renewals and up-to-date records.
* Manage complex diaries, international travel arrangements, and daily priorities for managing partners.
* Provide high-level administrative support, including coordinating key meetings and acting as liaison between board members, clients, and stakeholders. This includes preparing slide decks and setting up necessary technical requirements.
* Attend senior leadership meetings, prepare minutes and action points, and follow up on assigned tasks.
* Assist in organising company events, monitoring employee training, and contributing to the company's ESG strategy.
* Support HR functions, including onboarding and employee engagement initiatives.
* Maintain internal systems, oversee website updates, and manage document storage and retrieval.
* Oversee purchase orders, invoice processing, and expense reconciliation.
Requirements
* Previous experience in an administrative or office coordination role is preferred.
* Strong organisational and multitasking abilities.
* Excellent communication and problem-solving skills.
* Effective time management and organisation using initiative to prioritise workload.
* Proficiency in Microsoft Office (Word, Excel, Outlook) and other administrative tools.
* Ability to work independently and as part of a team and foster strong internal and external relationships.
Why Join Us?
* A supportive and professional work environment.
* Opportunities for career growth and development.
* Competitive salary and benefits package.
If you are an organised, detail-oriented professional looking to contribute to a thriving company, we would love to hear from you!
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