Company Description
As one of the world’s leading consultancy, engineering, and operating firms, we are responsible for addressing today’s major challenges—fighting climate change, enabling digital transition, and meeting the needs of growing populations. We design smart, sustainable infrastructure, transport, and buildings to create a better future for communities worldwide.
Our work across Europe and Africa is vital in transforming both mature and emerging markets. Our operations are mainly in the UK, Ireland, Poland, Romania, and Ukraine, with interests in Africa. We deliver impact through consultancy, engineering, and operational services that help clients and communities develop resilient, low-carbon, and people-focused environments.
Established in 2012, Omnia Projects specializes in T&D engineering, project management, and technical assurance. With over 110 staff, we have delivered critical infrastructure for clients including National Grid, shaping the UK’s evolving energy system.
Omnia Projects offers deep expertise across the entire energy project lifecycle, from feasibility and concept design to commissioning and operation. This strengthens Egis’ strategy to provide fully integrated services in the sector, enhancing capabilities in civil and structural engineering, protection and control, and project delivery for high-voltage substations, overhead lines, and cable design, supporting energy transition and grid modernization.
Job Description
1. Controlling company and project documentation
2. Following and improving document control procedures
3. Ensuring all documentation meets formal requirements and standards
4. Sorting, storing, and retrieving electronic and hard copy documents for clients and professionals
5. Allocating and controlling the document numbering system for all project work
6. Managing document management according to established procedures (numbering, formats, issuance, review, dispatch, recording, archiving)
7. Maintaining electronic and hard copy documents as required
8. Establishing and maintaining Master Document Registers with project teams
9. Responding promptly to information requests and support inquiries
10. Producing document progress reports for senior managers
11. Conducting regular reviews and document audits
12. Using computers to organize and distribute documents within the company
13. Assisting in planning stages of specific projects
14. Sharing documents at key times to ensure timely project completion
15. Adhering to Health, Safety, and Environmental procedures
Qualifications
1. Customer-focused approach to delivering high-quality output
2. Experience working in cross-functional teams
3. Strong organizational and time management skills to handle multiple tasks and prioritize effectively
4. Excellent verbal and written communication skills
5. Proficiency in MS Office Suite, including SharePoint, Word, Excel
6. Experience with document management software such as ACC documents (training provided)
7. Ability to work independently and demonstrate problem-solving skills
8. Attention to detail and high accuracy in record-keeping and data management
9. Professional demeanor and ability to maintain confidentiality
10. Right to work in the UK or ability to secure it prior to starting
Location
Hybrid working; must be willing to travel throughout the UK. Our office locations are Warrington, Northallerton, and Stafford, but flexible base locations are available.
Additional Information
Equality, Diversity, and Inclusion
We at EGIS are an Equal Opportunities employer, valuing diversity in our organization. All applications are assessed based on experience, criteria, and suitability for the role. We are committed to inclusion, listening, and respect for all employees.
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