1. Respected Employer Excellent Benefits
2. Diverse and Engaging Work Professional Growth
About Our Client
The company operates within the legal industry and is recognised for its structured and efficient approach. They are a large international organisation, it values precision and professionalism in all aspects of its work.
Job Description
3. Diary & Travel Management: Coordinate schedules, meetings, travel, and itineraries; prepare materials and logistics in advance.
4. Client & Meeting Support: Liaise with clients, prepare for and follow up on meetings, and manage event arrangements.
5. Email & Communication: Proactively manage inboxes, flag and action important messages, and maintain accurate contact information.
6. Document & File Management: Open new matters, save and organise documents (both digital and physical), maintain court forms knowledge, and update records.
7. Finance & Billing Support: Process expenses, pay invoices, assist with billing, and handle financial documentation accurately.
8. Court & Legal Admin: Draft and manage court documents, support Counsel paper handling, and assist with paralegal tasks.
9. Team Support: Cover lunch rota, support colleagues during absence/holidays, take minutes, and handle ad hoc admin duties.
10. Compliance & Information Security: Follow internal procedures and information security policies to ensure confidentiality and data protection.
The Successful Applicant
A successful Executive Assistant should have:
11. Should have knowledge and experience of working within a busy Litigation team ideally with some knowledge of court procedure and relevant documentation.
12. This position is demanding so the successful candidate should be used to working under pressure, often with tight deadlines
13. Highly motivated with the ability to use initiative and be proactive is essential
14. Good communication skills and confident in dealing with people at all levels
15. A strong team player with a can do attitude
16. Ability to maintain flexibility regarding office role and workload
17. Organises and prioritises time effectively to achieve deadlines
18. Presents a professional image to clients and other external organisations at all times
19. Seeks out opportunities to provide a more efficient and proactive service to legal colleagues
20. The successful candidate will be required to be flexible regarding working hours as from time to time
What's on Offer
21. Competitive salary, depending on experience.
22. Generous holiday leave to support work-life balance.
23. Collaborative and professional work environment in Edinburgh.
24. Additional benefits designed to support employee financial, well-being and satisfaction.
If you are an organised and detail-oriented professional looking to excel as an Executive Assistant in Edinburgh, we encourage you to apply today!