Administrative Officer (Placements and Lifelong Learning) An exciting opportunity has arisen for an Administrative Officer, to join a leading organisation based in Belfast. This is a Full-Time, Temporary Position. Working hours: Monday to Thursday: 8.50am - 5pm and Fridays: 8.50am - 4.25pm. (36.5 hours per week). With an hourly rate of £15.12 per hour. A Basic Access NI Check will be required. Closing date Thursday 9th April Job Role: You will be responsible for providing high-quality administrative support for placements. This will include supporting effective placement allocation, strong external relationships, accurate data management, and the efficient administration of activity, ensuring compliance. Essential Criteria: Minimum of 3 years recent (within the last six years) administration experience gained in a complex working environment. Evidence of excellent organisational skills and the ability to work effectively in a pressurised environment, in which meeting deadlines, working accurately and maintaining confidentiality are essential. Experience of working with Information Management Systems. Excellent IT skills, with experience of using Microsoft Word, Outlook and advanced Excel to include design, manipulation and the use of formulae. Experience of liaising effectively with external and internal contacts. Excellent communication skills both oral and written. Ability to work and make decisions using own initiative. Proven ability to work as part of a team. Experience and proficiency of minute taking maintaining financial records. Main Duties and Responsibilities: Provide comprehensive administrative support for the allocation and management of placements. Liaise with external placement providers to secure placements and resolve issues within required timescales. Plan and schedule annual and future placement activity. Maintain accurate placement, assessor, and visit records using management information systems. Provide guidance on placement processes and requirements. Monitor placement quality assurance, ensuring reports and marks are received, recorded, and submitted to Boards of Examiners. Maintain placement-related web and intranet content and manage communications, surveys, and data. Produce routine placement data and management reports. Work closely with staff, teams, and software providers to support placement delivery and system improvements. Administer programmes in line with agreed strategy and regulations. Manage applications, bookings, admissions processing, and student communications. Update course information, eShop listings, and maintain accurate records. Coordinate timetabling, room bookings, tutor liaison, attendance tracking, and certification. Process financial documentation, including invoices, tutor payments, and contracts. Act as the main point of contact for applicants, tutors, and stakeholders. Support the preparation of the prospectus, events, and approved publicity materials. Ensure compliance with GDPR, Data Protection, Information Security, and policies. Maintain accurate records and support audits, reviews, and inspections. Manage workload effectively, prioritising competing demands and using initiative. Contribute positively to team working, meetings, and continuous improvement of processes. Support College-wide and role-related events as required. Undertake other duties appropriate to the grade and role as assigned by line managers. Skills: Administrator Administration Business Support