My client is seeking a dedicated and experienced Facilities Administrator to support the seamless operation of their office based in Ipswich on a temp to perm basis.
This role is crucial in ensuring the smooth administration of their facilities.
You will be Raising CPA, Raising Work Instruction. Invoicing, Organising future works, work order and POs as well as arranging works for engineers.
Duties include:
Main duties included:
• Handling inbound and outbound calls
• Logging requests
• Dealing with Invoices/ Raising purchase orders working towards SLAs
• Prioritising urgent jobs, preparing and submitting quotations and distributing reports.
• Logging jobs and allocating work to engineers
• Prioritising work as appropriate and efficiently, generic administration duties
The ideal candidate will have prior experience in a similar role, with strong organisational and customer service skills, and the ability to handle multiple tasks efficiently.
Skills:
Excellent customer service and communication skills
Strong organizational and time-management abilities
Proficiency in handling administrative tasks and paperwork
Knowledge of office services and security protocols
Ability to coordinate with contractors and vendors
Experience with meeting room booking systems
High attention to detail and problem-solving skills
Ability to multitask and manage changing priorities
Proficient in Microsoft Office Suite (Word, Excel, Outlook)
Ability to work both independently and as part of a team
Software/Tools:
Microsoft Office Suite (Word, Excel, Outlook)
Meeting room booking systems
This is a temporary role and is paying £17.93 per hour umbrella or £13.45 per hour PAYE + holiday pay.
If you deem yourself suitable for this position, please apply Immediately