Your new company Westbury based business Your new role Location: Westbury, WiltshireHours: 6:30am-3:30pm, Monday to Friday ( hour unpaid lunch) Are you highly organised, proactive and ready to take ownership of two essential operational functions? We're looking for a dedicated Fleet & Stores Coordinator to manage our vehicle fleet and oversee the smooth running of our stores department. This is a hands-on, varied role at the heart of our business, supporting colleagues, maintaining compliance and ensuring everything runs like clockwork. You'll be responsible for coordinating all aspects of the fleet operations-keeping vehicles compliant, safe and available-while also managing the day-to-day running of the stores, ensuring equipment, tools and materials are well-maintained, accurately recorded and readily accessible.This role suits someone who thrives on variety, enjoys problem-solving and takes pride in maintaining high standards across both people-facing and practical tasks. Key Responsibilities Fleet Management Carry out weekly vehicle audits and follow up on outstanding actions Coordinate repairs, servicing, MOTs and replacement vehicles Undertake minor vehicle repairs to minimise downtime Purchase and manage vehicle equipment, ensuring items remain in date Maintain fleet systems, including licence checks, driver records and compliance documentation Manage insurance updates, MID records and grey fleet business cover checks Oversee parking systems, penalty notices and Clean Air Zone administration Administer fuel cards, including ordering, replacements and spend monitoring Clean and inspect vehicles for new starters and leavers Ensure road tax compliance and maintain vehicle availability schedules Provide out-of-hours support for breakdowns and driver assistance Coordinate LOLER inspections and specialist equipment maintenance Fit and remove tracking systems and manage tracker reporting Allocate vehicles and associated resources Handle accident reports, damage claims and repair coordination Liaise with external suppliers for vehicle branding and artwork Review and update fleet-related policies Stores Management Open the office and stores each morning Act as the first point of contact for deliveries and collections Manage ordering, receiving, storing, issuing and dispatching of stock, tools, PPE and uniforms Check incoming goods against delivery notes and purchase orders Resolve delivery discrepancies with relevant managers Maintain accurate stock records and conduct regular stock audits Implement stock control measures to prevent shortages Support budgeting and financial reporting Identify cost-effective alternative suppliers Maintain a safe, organised stores environment in line with health and safety standards Ensure goods are stored correctly and equipment checks are completed and recorded Keep stores and goods-in areas clean and tidy Manage tool calibration schedules and associated documentation Deliver and collect tools/equipment requiring external repair Coordinate external bin and skip services Conduct car park litter picking and magnet sweeps Salt the yard during cold weather Manage water bottle refill orders and deliveries Order staff kitchen and bathroom supplies What you'll need to succeed Strong organisational and multitasking abilities Excellent communication and problem-solving skills Ability to work independently and manage multiple priorities Confident using Microsoft Office (Word, Excel, Outlook) and able to learn new systems Valid UK driving licence If you're someone who enjoys responsibility, variety and keeping operations running smoothly, we'd love to hear from you. This is a role where your attention to detail and proactive approach will make a real impact every day. What you'll get in return Great team to work with. Parking. Autonomy and key responsibility in this role. What you need to do now If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now. If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career. INDHAF Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at hays.co.uk