Assistant Accountant – Southampton, Hampshire – Full Time – £25,000 – £33,000 per annum
Are you an organised, detail‑driven Accounts Assistant looking for a role where you can truly take ownership? Our client is a friendly, stable, family‑run property business based in Southampton, founded in 2006 (with roots through its parent group dating back to 1983). We manage a diverse portfolio across Southern Hampshire – from studio apartments to three‑bedroom houses – and welcome tenants from all backgrounds, including those on Universal Credit and housing benefits.
What’s in it for you?
* 23 days holiday per annum, plus bank holidays
* Workplace pension
* On‑site parking
Are you the right person for the job?
* Experienced with Xero (essential)
* Familiar with Sage Payroll (desirable but not essential)
* Confident handling purchase ledger duties, bank reconciliations and project costing
* Able to manage competing priorities with a mature, reliable attitude
* Accurate, organised, and comfortable communicating with suppliers, colleagues and external agencies
* Able to work independently and use initiative in a fast‑paced environment
What will your role look like?
Daily Responsibilities
* Print bank statements, ensure all accounts remain in credit and prepare transfers where required
* Reconcile bank transactions with invoices and tenant rent income using Arthur
* Manage and respond to supplier/colleague emails
* Print, scan and process invoices into HubDoc (MYA & Roxan)
* Publish invoices/credit memos, ensuring correct coding, supplier matching and property/project allocation
* Send invoices for authorisation and file them accordingly
* Process deposit refunds, BACS runs and same‑day payments
* File purchase orders and delivery notes
* Send supplier remittances
* Process Arthur Wheeler invoices and sync to Xero
Weekly Responsibilities
* Process petty cash on Mondays
* Run weekly wages on Sage Cloud 50 and subbie payments on Roxan
* Ensure maintenance and subbie timesheets are authorised by Tuesday
* Post weekly journals as required
* Process rent deductions for subbies/maintenance tenants, including inter‑company entries
* Process council tax and utility bills, checking tenancy dates, meter readings and liaising with lettings & utility providers
* Process pension contributions via NEST
* Reconcile inter‑company accounts
* Maintain costing spreadsheets for MYA Maintenance and Roxan Construction projects, including graphs and reports for management
Monthly Responsibilities
* Process month‑end supplier payments and ensure all invoices are authorised
* Reconcile supplier statements and request missing invoices
* Post accruals, prepayments and other month‑end journals
* Reconcile salary and wages control accounts
* Process MYA & Roxan credit card statements into Excel and Xero
* Produce PAYE P32 and CIS reports and ensure payments are made by deadlines
* Run monthly salaries on Sage Cloud 50, including overtime and deductions
* Pay business rates and allocate leasehold/trade waste direct debits correctly
Other Duties
* Complete annual payroll year‑end submissions & distribute P60S
* Produce and issue CIS yearly certificates
* Process BUPA P11D deductions for directors
What’s next? It’s easy! Click "APPLY" now – we can’t wait to hear from you.
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