Job Purpose
To undertake a wide range of clerical duties as part of a team supporting High Life Highland staff in relation to recruitment, HR, payroll, and employment issues.
Key Duties and Responsibilities
1. Actively promote a positive and collaborative workplace culture that supports the Charity’s purpose of Making Life Better and i-care values.
2. Provide a high standard of clerical support, using MS Office packages as required, i.e. Word, Excel and PowerPoint.
3. Maintain a consistently high standard of organisation and efficiency through meticulous attention to detail and collaborative teamwork.
4. Ensure all recruitment related documentation, including application forms and letters, payroll forms, and Disclosure Scotland forms are processed accurately, promptly and confidentially.
5. Support individual Services with the recruitment processes and onboarding activities.
6. Ensure filing systems and personnel records are managed and maintained.
7. Deal with general enquiries, primarily through the use of a generic email inbox.
8. Make arrangements for meetings, including booking of venues, catering, agenda preparation and minute taking as required.
9. Financial administration including sourcing, ordering and processing of invoices using the organisation’s financial systems.
10. Personnel administration including maintenance of staff information, absence returns and leave recording.
11. Marketing and recruitment administration including responsibility for updating and monitoring quality and standard of web information.
12. Assist with making staff travel arrangements where required.
13. Assist other areas/units of the Service with particular projects or in the event of holidays or sickness.
14. Distribute materials and information throughout the Service as required.
15. Recording and distribution of mail, office cover and other duties, as required.
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