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Excellent opportunity for a highly motivated individual with a solid background in accounting. Our company has 11 branches across Chicagoland. The Receptionist will manage our front desk on a daily basis and to perform a variety of administrative and clerical tasks at our corporate office.
Universal Metro Asian Services (UMAS) is a Not-For-Profit organization that aims to serve immigrant populations of India, Pakistan, Bangladesh, the Middle East, Latin America and Europe.
UMAS is a small, family run organization. The perceptive employee would need to have experience with that or have experience wearing multiple hats. In addition, perceptive employee should be able to work autonomously, be a self-starter, and have initiative and lots of follow through.
Roles and Responsibilities
Specific Tasks:
* Greet and welcome guests as soon as they arrive at the office
* Direct visitors to the appropriate person and office
* Answer, screen and forward incoming phone calls
* Ensure reception area is tidy and presentable, with all necessary stationery and material (e.g. pens, forms and brochures)
* Provide basic and accurate information in-person and via phone/email
* Receive, sort and distribute daily mail/deliveries
* Maintain office security by following safety procedures and controlling access via the reception desk (monitor logbook, issue visitor badges)
* Order front office supplies and keep inventory of stock
* Update calendars and schedule meetings
* Arrange travel and accommodations, and prepare vouchers
* Keep updated records of office expenses and costs
* Perform other clerical receptionist duties such as filing, photocopying, transcribing and faxing.
Requirements
Apply Job Type Full-time Description
Excellent opportunity for a highly motivated individual with a solid background in accounting. Our company has 11 branches across Chicagoland. The Receptionist will manage our front desk on a daily basis and to perform a variety of administrative and clerical tasks at our corporate office.
Universal Metro Asian Services (UMAS) is a Not-For-Profit organization that aims to serve immigrant populations of India, Pakistan, Bangladesh, the Middle East, Latin America and Europe.
UMAS is a small, family run organization. The perceptive employee would need to have experience with that or have experience wearing multiple hats. In addition, perceptive employee should be able to work autonomously, be a self-starter, and have initiative and lots of follow through.
Roles and Responsibilities
Specific Tasks:
1. Greet and welcome guests as soon as they arrive at the office
2. Direct visitors to the appropriate person and office
3. Answer, screen and forward incoming phone calls
4. Ensure reception area is tidy and presentable, with all necessary stationery and material (e.g. pens, forms and brochures)
5. Provide basic and accurate information in-person and via phone/email
6. Receive, sort and distribute daily mail/deliveries
7. Maintain office security by following safety procedures and controlling access via the reception desk (monitor logbook, issue visitor badges)
8. Order front office supplies and keep inventory of stock
9. Update calendars and schedule meetings
10. Arrange travel and accommodations, and prepare vouchers
11. Keep updated records of office expenses and costs
12. Perform other clerical receptionist duties such as filing, photocopying, transcribing and faxing.
Requirements
Qualifications include:
13. Education: High School Diploma of equivalent.
14. Experience: 1 year of direct receptionist experience
15. Computer skills required - familiarity with Microsoft platform, Outlook
16. Excellent communication skills, including oral, written and presentation
17. Self-motivated, creative, flexible and results driven
18. Ability to be a productive team member/player
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