Work Schedule
Standard (Mon-Fri)
Environmental Conditions
Office
Job Description
What you will do?
* Provide proactive, high-level calendar and schedule management, including prioritization and alignment with business objectives.
* Coordinate complex domestic and international travel plans, including accommodations, visas, and itineraries.
* Prepare and manage confidential communications, reports, and presentations for internal and external audiences.
* Serve as a reliable intermediary between the General Manager and senior leaders, clients, partners, and internal collaborators.
* Track and follow up on key projects and ensure timely execution of action items.
* Prepare briefing materials, leadership updates, and executive summaries with high accuracy and business relevance.
* Partner with the CTD leadership team to coordinate planning cycles, operating reviews, and business unit communications.
* Process expense reports, reconcile executive credit cards, and support procurement or vendor-related transactions.
* Maintain executive files, records, and documentation in accordance with company policy and confidentiality standards.
* Continuously seek opportunities to improve administrative operations through tools, systems, and process upgrades.
Qualifications
* Experience: 10+ years' executive assistant experience in a large, global organization preferred.
* Industry Knowledge: pharmaceutical industry experience preferred.
* Education: Bachelor's degree or equivalent experience required; advanced administrative certifications or business coursework a plus.
* Advanced proficiency in Microsoft Office Suite (Outlook, Excel, PowerPoint, Word) and collaboration platforms (Teams, SharePoint, Zoom).
* Outstanding verbal and written communication, with strong editing and proofreading abilities.
* Demonstrated ability to manage confidential information with discretion and integrity.
* Adept at balancing competing priorities and working independently under pressure.
* Strong interpersonal presence with executive maturity, emotional intelligence, and the ability to build trust quickly.
Preferred Qualifications
* Experience supporting a Site Director or General Manager within a business unit.
* Familiarity with enterprise-wide tools such as Workday and Concur
* Ability to collaborate across multiple time zones and work with global teams.