Contract Type: 37.5 hours per working week.
Additional Benefits to Support Employees:
Pension
6% employer, 4% employee contributions
Westfield Health (Level 2)
Fixed term employees have access to 24/7 GP services, medical diagnostics, physiotherapy and more
Annual Leave Entitlement
You will have 33 days of annual leave per year rising each year to 38. This is inclusive of 12 customary holidays.
Purpose of the role
·This is a critical role within the finance and central team of the organisation. The role includes a range of administration and financial tasks to ensure that all income and expenditure is captured on our accounting system and reconciled.
·The role will also assist the Assistant Accountant, Head of Finance and Director of Finance in the requirements for the finance team and be responsible for training and supporting Finance Assistants in their duties
·You will also be required to support our services teams with ordering supplies and handling general queries.
Main Responsibilities of Finance Officer
Accounts Payable Duties include:
* Posting of purchase ledger invoices/credits including matching with purchase orders and following approval steps
* Preparing and processing supplier payments.
* Sending supplier statements
* Query resolution, identify and resolve discrepancies.
* Supplier account reconciliations
Accounts Receivable Duties include:
* Managing the invoicing process, from creation to distribution.
* Ensuring accurate and timely invoicing, reflecting services provided.
* Sending reminders for overdue payments and communicating with customers regarding outstanding balances.
* Follow ups with Trusts on a weekly basis.
* Efficiently monitoring and collecting and reconciling customer payments.
* Regularly reviewing accounts to identify and address late or missing payments.
* Sending customer statements
Finance Duties include:
* Support with Month‑end and Year‑end close processes including posting journal and control accounts reconciliation
* Managing and reconciling direct debits on customer accounts
* Posting the returns from our services cash card expenditure
* Checking, posting and processing staff expenses
* Maintaining accurate and up‑to‑date financial files and records using spreadsheets and accounting software
* Handling both internal and external finance queries including providing financial information to relevant stakeholders
* Providing cover for the Finance and Payroll Officer
* Contribute to both the internal and external audit process
* Supporting the Assistant Accountant/Head of Finance and Director of Finance with production of relevant reports when required
General Administrative Duties include:
* Acting as the Central office’s front of house
* Dealing with incoming calls and queries
* Ordering supplies for offices and services
* Dealing with incoming post
General
* Actively promote the organisational mission, values, aim and objectives, ensuring all Policies and Procedures, to include the Code of Conduct and Practice are adhered to at all times.
* Be a cultural carrier for Threshold.
* Adhere and comply with all Threshold’s Health and Safety Policies and Procedures including reporting and recording of all relevant incident, contributing to the overall physical cleanliness and general condition of the office.
* Report and record any matters, for example defects and / or accidents in relation to any issues in respect of Health & Safety immediately, for the attention of the designated person.
* Act as a Deputy Fire Warden and / or First Aid Person if designated.
* Actively promote a working environment where equality of opportunity, anti‑discriminatory practice, individual rights and choice are promoted in accordance with Threshold’s established Principles, Policies and Procedures.
* The above summary of the main roles and responsibilities is not intended to be exhaustive. This role may develop in accordance with the Threshold’s Strategic Corporate Plan. However, you will from time to time be required to undertake other duties that are appropriate to your role and nature of your post.
Threshold is an equal opportunity employer committed to fostering a diverse and inclusive workplace. We prohibit discrimination and harassment of any kind based on any of the protected characteristics. Our hiring decisions are based solely on qualifications, merit, and business needs. We encourage all qualified candidates to apply and join us in creating a welcoming environment for everyone.
Person Specification
Guidance
Threshold will undertake a shortlisting exercise based solely upon the written information contained within your application form, to satisfactorily demonstrate how and to what extent you meet the above specified criteria. The shortlisting exercise will be based upon the identified criteria from the personnel specification.
The shortlisting panel will notmake assumptions as to your circumstances, qualifications and experience.
Threshold reserves the right to supplement these shortlisting criteria using additional essential and or desirable criteria from the personnel specification at subsequent stages of the shortlisting process.
Please note that any form of canvassing, either oral or written, directly or indirectly, in connection with this appointment shall disqualify a candidate from the recruitment and selection process.
Supplementary Information
* Please note that this is a regulated post and will be subject to a satisfactory Basic / Enhanced Access NI Check.
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