Office & Facilities Supervisor
Salary: £35, - £38,
Location: Edinburgh City Centre
Hours: Monday to Friday, 35 hours per week
Start: ASAP
Employment type: Permanent
**Please note the successful candidate must have a recognised Health & Safety qualification (e.g. IOSH)**
Our client is looking for a confident and highly organised Office & Facilities Supervisor to take ownership of keeping their head office and other sites running smoothly. This is a great opportunity for someone who enjoys variety, problem solving, and being the central point of coordination across multiple locations.
About the Role
In this position, you'll ensure that each site is well presented, safe, and operating efficiently. You'll work closely with office teams, and external contractors to make sure maintenance issues are addressed, equipment is functioning as it should, and workspaces are welcoming and compliant.
The role suits someone who is naturally structured in their approach, comfortable juggling different priorities, and confident building strong working relationships.
What You'll Be Doing
Facilities Coordination
1. Making sure all sites are well maintained, safe, and presentable
2. Handling day to day queries from site managers and head office teams
3. Organising maintenance work, tracking progress, and ensuring timely completion
4. Working with suppliers such as cleaners, security providers, and contractors
5. Supporting office reshuffles, refurbishments, and changes in site layouts
6. Overseeing office equipment, furniture, and general supplies
Workplace & Visitor Experience
7. Welcoming visitors and ensuring smooth access and security procedures
8. Managing meeting rooms, equipment setup, and hospitality needs
9. Helping to create a positive and well organised working environment
Supplier & Service Management
10. Coordinating external service providers and monitoring the quality of their work
11. Keeping records up to date and ensuring follow ups are completed
12. Handling basic troubleshooting for office technology and escalating to IT where needed
Health & Safety
13. Supporting all H&S activity across the company's sites
14. Helping keep risk assessments, policies, and compliance information up to date
15. Assisting with emergency procedures, drills, and incident reporting
16. Coordinating training and ensuring statutory requirements are met
What We're Looking For
17. Strong organisational skills with the ability to manage competing demands
18. Excellent communication skills and confidence working with people at all levels
19. Someone proactive, dependable, and focused on solutions
20. Experience in a facilities, office management, or similar operational role
21. A recognised Health & Safety qualification (e.g. IOSH)
Personal Qualities
22. Practical, calm, and methodical
23. Positive and approachable
24. Someone who enjoys taking responsibility and delivering a high standard of work
Ready to Apply?
If you're looking for a role where you can genuinely make an impact and enjoy a broad mix of responsibilities, we'd love to hear from you.
Get in touch today or submit your application to take the next step in your career.
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