The Executive Assistant will help support the Private Credit EMEA team in London, supporting across our Credit Opportunities Fund and Europe Direct Lending. The successful candidate will work in tandem with the EAs who currently provide full support across the teams. The EA will be providing coverage to both senior team and more junior staff.
Responsibilities
* Provide general administrative support: assist with incoming phone calls, copying, scanning, binding, filing and faxes
* Timely and accurate Concur reporting, track reimbursements and ensure correct coding is applied according to the appropriate entity
* Schedule and coordinate internal and external meetings across different time zones, including investment teams, investment committees and investors
* Work with full-service corporate travel agent to coordinate executive travel
* Complete online Travel Tracking System on a monthly basis
* Leverage productivity software (especially Microsoft Office and Instant Messaging) to maintain calendars, contacts, and tasks
* Obtain signatures for various documents
* Moderate document creation (Microsoft Word and PowerPoint)
* Assist in the preparation and distribution of investor reports, investor presentations, and other marketing materials
* Organize and maintain ongoing records and presentations regarding fund-related files, reports, events
* Maintain confidentiality of all sensitive issues
* Other reasonably related duties as assigned
* Fire Warden duties
* Holiday coverage for other EAs across the business as required
* Allocations for Carlyle Executive Assistants can be changed at any time; flexible approach to allocation is expected
Education & Certifications
* University degree preferred
Professional Experience
* 2+ years experience working in a corporate environment
* Demonstrated ability to work effectively as part of a team and at a high energy level
Competencies & Attributes
* Strong organizational skills and attention to detail
* Excellent Microsoft Office skills (including Outlook, Word, Excel and PowerPoint)
* Ability to work independently with strong follow‑through skills
* Excellent communication skills – both verbal and written
* Flexibility to manage changing priorities
* Resourcefulness (especially online) in executing projects
* Collaborative/team attitude is essential
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