Department: Project Support (Site Administration/Document Control)
Location: Fife
Description
CAREYS - We Care
The Carey Group is a leading independently owned Construction Company, operating across the UK and Ireland. We are passionate about delivering quality projects and client satisfaction; we will always deliver on our promises and ensure excellence in all that we do.
The Role
Based on a new project in St Andrews, Fife, our Project Support Coordinator's are responsible for:
Labour
Collation of data from daily labour allocation sheets to provide weekly Payroll submission utilising our Time and Attendance systems. Submission of new starter information to Human Resources to comply with legal, health & safety requirements and Data Protection.
Plant
Processing of hires, off hires, purchases, operated hire, repairs and exchanges in supporting the project’s needs using Coins and AssetTagz software.
Material
Raising material requisitions as and when required by the Project Team, receipting of goods delivered via Coins and AssetTagz. Actioning weekly unmatched invoices report and managing any delivery queries. Maintaining stationery levels and ordering consumables through Buysite.
Quality
Updating of the Environmental Waste Management register, uploading documents and issuing clients with any required environmental data to comply with current legislation.
Health & Safety
Maintaining an up to date register of any employee training competencies to meet Health and Safety standards.
Reporting
Issuing timely reports to the Commercial Team, Project Team and Project Support Lead.
General Administration
Ad-hoc administration duties for the Project Team such as but not limited to; bookings for accommodation, travel, meeting and catering for events.
Key Responsibilities
Based on site as sole administration support for the Project Team the Project Support Coordinator will be required to maintain professional working relationships and communicate for and on behalf of the team by providing efficient, effective, timeless support in delivering high performing projects.
Please note this is a 6 month FTC with the possibility of a further 12 months work.
Skills, Knowledge and Expertise
* Collaborative and proactive / ‘can-do’ working style
* Organised, efficient, with a keen eye for detail
* Adaptable – maintaining established process whilst initiating and driving change and efficiencies
* Technically astute / IT savvy
* High level of competency and literacy in Microsoft Office
* Flexible to work with and across various teams and sites in London
* Industry experience desirable
Benefits
* Excellent Salary
* Excellent Employee Benefit scheme
* Travel costs reimbursed
* On-the-job training, working alongside an experienced Project Support Lead
* Working week: Monday – Friday 8.30am – 5.30pm (40 hours)
* 26 days holiday + 8 bank holidays
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