Team Assistant – Newcastle (Office Based | 4 Days per Week | 20 Hours 9-3 / flexible )
Salary - £30-35,000 pro rata
We are looking for a proactive and organised Team Assistant/PA to join a busy team in Newcastle City Centre. This is a varied administrative role supporting multiple projects and teams within a collaborative office environment. The role offers 4 days per week with flexible working hours.
Key Responsibilities
* Produce monthly invoices and credit notes using Microsoft Excel, maintaining accurate fee registers and tracking project costs.
* Process invoices received from suppliers and sub-consultants, ensuring correct coding and approvals.
* Provide day-to-day administrative support to the wider team, helping to keep projects organised and running smoothly.
* Collate timesheets, expenses, holiday trackers and other team records, ensuring information is accurate and submitted on time.
* Coordinate internal and external meetings, including booking meeting rooms, video conferencing facilities, refreshments, taxis and restaurants.
* Arrange UK and international travel and accommodation.
* Organise team events such as meetings, socials, hospitality and business updates.
* Support the onboarding process for new staff and consultants, ensuring documentation and system access are arranged.
* Assist with the preparation of bids, presentations and CVs using Adobe InDesign and Microsoft Office.
* Format documents, reports and presentations to company templates and ensure information is accurate and up to date.
* Manage team diaries, schedule appointments and coordinate internal and client meetings.
Skills & Experience
* Previous administration experience.
* Finance Administration experience is essential.
* Strong working knowledge of Microsoft Office and Microsoft Teams.
* Strong attention to detail with good numerical and organisational skills.