Main area Administration Assistant Grade NHS AfC: Band 2 Contract Permanent Hours Full time - 37.5 hours per week (37.5 hours per week) Job ref 216-AM-C7074140
Employer University Hospitals Plymouth NHS Trust Employer type NHS Site Clinical Engineering University Hospitals Plymouth NHS Trust Town Plymouth Salary £24,169 £24,169 Per Annum Salary period Yearly Closing 26/06/2025 23:59
Administration Assistant
NHS AfC: Band 2
Job overview
The post provides administrative support to the technical staff in Clinical Engineering
To engage with educational learning including completion of a competency framework to support progression to a Band 3
***Preference will be given to internal Trust staff, as well as ‘Priority’ and 'At Risk' status including NHS At Risk staff throughout Devon who are able to display recent relevant experience as dictated by the Person Specification.***
Main duties of the job
* Receives and acts on instructions from the Administration Team Leader.
* Greets visitors, including couriers with equipment deliveries and collections to the department.
* Answers telephone queries and acts on / directs as appropriate or on guidance of team leader.
* Logs requests into the Medical Devices database and adds service reports as directed.
* Provides reports of library activity and asset maintenance as required.
* Engages with competency achievement for their post through participation in training activities and completion of a competency framework.
* Assists with providing a range of secretarial and administration duties as required by the Clinical Engineering/HCST management.
Working for our organisation
We are a people business – where every member of staff matters and can make a difference. Patients are at the heart of everything we do. Joining University Hospitals Plymouth NHS Trust means becoming part of a team of dedicated staff, who are committed to leading the way through innovation, clinical excellence and great customer care. The Trust has great opportunities for career development in a highly progressive working environment. We offer all of this in a vibrant, modern city with a historic reputation for adventure. PLEASE NOTE THAT ALL COMMUNICATION WILL BE ELECTRONIC, PLEASE CHECK YOUR EMAIL ACCOUNT REGULARLY. If you have any issues with applying online and need additional support including reasonable adjustments with the application process please contact the recruitment team on 01752 432100. We recognise that work life balance is important for our colleagues and so we invite requests from applicants around less than full time/flexible working for our advertised roles. Please contact the recruiting manager to discuss this prior to your application submission. We commit to giving this full consideration in each case. We encourage people from diverse backgrounds to apply for our roles, as diversity strengthens our teams. It is sometimes necessary to close vacancies before the closing date. If you have not heard from us within 4 weeks of the closing date, please assume that you have not been shortlisted.
Detailed job description and main responsibilities
* Receives and acts on instructions from the Administration Team Leader
* Greets visitors, including couriers with equipment deliveries and collections to the department
* Answers telephone queries and acts on / directs as appropriate or on guidance of team leader
* Logs requests into the Medical Devices database and adds service reports as directed
* Provides reports of library activity and asset maintenance as required
* Engages with competency achievement for their post through participation in training activities and completion of a competency framework
* Assists with providing a range of secretarial and administration duties as required by the Clinical Engineering/HCST management.
Please see the attached JD for further details.
Person specification
Knowledge and Experience
* • Able to use computers and Microsoft Office applications (Excel, Word and PowerPoint) or similar.
* • Ability to accurately touch type.
* • Previous demonstrable experience within a similar role
Qualifications
* • A minimum of four GCSEs at grade 4/C and above, including English Language, Mathematics.
* • GCSE/BTEC qualification in Business Studies or IT.
Apptitude and Abilities
* • Able to work flexibly on own initiative as well as part of a team.
* • Good communication skills, written and verbal, with ability to demonstrate fluency, clarity and effectiveness at all levels.
PLEASE NOTE THAT ALL COMMUNICATION WILL BE ELECTRONIC, PLEASE CHECK YOUR EMAIL ACCOUNT REGULARLY INCLUDING YOUR JUNK FOLDER.
If you need support with the online application process or require reasonable adjustments with the application and/or interview process please contact the Recruiting Manager for this post.
We recognise that work life balance is important for our colleagues and so we invite requests from applicants about less than full time/flexible working for our advertised roles. We recommend contacting the manager of the role prior to applying and we commit to giving requests full consideration.
We welcome and encourage applicants who identify with all protected characteristics to apply for our roles. We believe that diversity strengthens our teams and improves our patients' experience. At UHP we aim to create an inclusive workplace and hospital where everyone feels they belong and included .
It is sometimes necessary to close vacancies before the closing date. If you have not heard from us within 4 weeks of the closing date, please assume that you have not been shortlisted.
Providing false information is an offence & could result in the application being rejected or summary dismissal/police action if an applicant is successful.
Please note that if you are successful in your application & accept the position you agree that the Staff Health and Wellbeing Department can access your health records from your current/previous employer in order to check the status of your inoculations & screening tests. This is an automated process & the information will only be used for these purposes prior to your taking up the position with us.
For Doctors Roles:
Unsolicited CVs and Candidate Profiles/Details
University Hospitals Plymouth has a commitment to sourcing candidates directly and as such we do not accept speculative CVs from agencies.
We do, however, work with a defined list of preferred HTE Framework suppliers who may be invited to support us in sourcing candidates for particular roles.
In line with our preferred supplier list, we only pay agency fees where we have a signed agreement in place and an agency has been instructed by a member of the Trust’s Medical Workforce team.
We do not pay agency fees where speculative and unsolicited CVs are submitted to the Trust or Trust employees by any other means than the official route above. Where this is not observed the Trust reserves the right to contact these candidates directly and initiate discussions without payment of any agency fee.
Any candidate details (whether written or spoken) or CVs that are referred directly will not constitute an introduction. The Trust will under no circumstances be responsible for any recruitment fees in relation to these contacts.
Submission of any unsolicited CVs, candidate’s details and/or proposals to the Trust will not be considered further and will be deemed evidence of full and unlimited acceptance of this Agency Protocol.
In order to establish and maintain good working relationships with the Trust’s agency suppliers, we ask that this Protocol is adhered to and thank you for your co-operation.
Employer certification / accreditation badges
The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.
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