Job Title: PA to Director (Sophie) / Full Time Office Admin.
Location: Head Office, Group Scaffolding
Employment Type: Full-Time
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Roles and Responsibilities
1. Personal Assistant to the Director
2. Act as the first point of contact for the Director, managing calls, emails, appointments, and correspondence.
3. Provide high-level administrative support, ensuring the Director's schedule is optimised, prioritised, and aligned with business needs.
4. Prepare reports, meeting agendas, notes, and presentations as required.
5. Handle confidential information with discretion and professionalism.
6. Office Management
7. Oversee the smooth day-to-day running of the entire office environment.
8. Manage all office supplies, equipment, utilities, and IT needs; ensure everything is functioning efficiently.
9. Implement systems and processes to improve organisation, efficiency, and communication across departments.
10. Keep physical and digital filing systems organized and up to date.
11. Management Software (Training & Use)
12. Complete training and become proficient in the use of the company's management software.
13. Use Management software to manage job bookings, scheduling, workforce allocation, invoicing, client communications, and reporting.
14. Provide support to the team for logging, tracking, and managing scaffolding jobs and tasks within the platform.
15. Communication & Coordination
16. Answer incoming calls professionally, directing inquiries and taking detailed messages for the Director and Contracts Manager.
17. Monitor and respond to emails on behalf of the Director.
18. Liaise with clients, site supervisors, and suppliers to ensure smooth communication flow.
19. Ensure that all client and site communications are logged and followed up appropriately.
20. Business Organization & Administration
21. Create and maintain internal systems to track job progress, workforce schedules, H&S documents, vehicle maintenance, and equipment inventory.
22. Assist with HR admin tasks including timesheets, holiday tracking, new starter paperwork, and subcontractor compliance.
23. Support recruitment coordination as the business grows, including job postings, scheduling interviews, and onboarding new hires.
24. Maintain up-to-date records of accreditations, insurances, licenses, and other key compliance documents.
25. Supporting a Male-Dominated, Fast-Paced Industry
26. Thrive in a growing construction/scaffolding environment with a predominantly male workforce.
27. Be comfortable, confident, and assertive when dealing with tradespeople, site managers, and clients.
28. Bring strong organizational structure and polish to a fast-moving, practical business.
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Ideal Candidate Profile
* Highly organized and thrives on getting things done.
* Exceptional multitasker who can juggle priorities and keep everyone on track.
* Strong communicator, both written and verbal.
* Confident, assertive, and professional – able to hold their own in a busy, no-nonsense environment.
* Tech-savvy with the ability to learn and champion new systems (like StrikeSoft, smart scaffolding etc).
* Self-motivated, hungry to grow, and fully committed to helping the business scale.
Job Type: Full-time
Pay: £28,600.00-£30,000.00 per year
Work Location: In person