Buying Administrator and Executive Support
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This is an entry-level, office-based position supporting both the Jewellery Buying team and the Executive Assistant to the Board of Directors. It is ideal for someone looking for their first step into a Buying environment, while also providing day-to‑day support at an executive level.
The role is split between:
* 50% Buying Team Support (administrative and coordination tasks)
* 50% Executive Assistant Support (hospitality, organisation, and general administrative duties)
Diary Management experience is required, with a positive attitude, willingness to learn, strong organisational skills and time‑bound driven.
Key Responsibilities
Buying Team Support (50%)
* Assist with general administration tasks for the Buying team.
* Handle product data entry, pricing updates, and item setup.
* Support with sample management, including logging, organising, and returning samples.
* Help prepare simple reports and spreadsheets (sales, stock levels, etc.).
* Organise product information, images and documentation.
* Assist with preparation for product meetings (setting up samples, printing documents).
* Maintain filing systems, product libraries and team organisation.
Executive Support / Office Support (50%)
* Provide day‑to‑day support to the Executive Assistant for Board‑level activities.
* Make tea, coffee and refreshments for directors, guests and meetings.
* Organise lunches and hospitality for visitors.
* Prepare meeting rooms, ensure they are tidy, equipped and ready.
* Assist with basic diary coordination and scheduling support.
* Help print, bind and prepare board packs and documents.
* Handle simple admin duties such as filing, photocopying, scanning, and organising paperwork.
* Run small errands on behalf of the EA or directors when required.
* Maintain confidentiality at all times.
Essential Skills & Experience Required
* Strong organisational skills and attention to detail.
* Willingness to support with practical tasks, including hospitality.
* Good communication skills and a helpful, positive attitude.
* Competent in Microsoft Word, Excel and Outlook.
* Reliable, punctual and able to manage multiple small tasks at once.
* Comfortable working in a busy office environment.
Desirable
* Experience in an office, retail, or customer service environment.
* Interest in Buying, retail, jewellery or fashion.
* Experience in hospitality, front‑of‑house or PA/EA support.
Personal Attributes
* Friendly, polite and confident dealing with colleagues and visitors.
* Proactive and ready to help wherever needed.
* Eager to learn about Buying and develop new skills.
* Approachable, team‑focused and flexible.
* Professional appearance and manner.
Location: Glasgow, Scotland, United Kingdom
Employment type: Full‑time
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