Detailed job description
and main responsibilities
We are looking for someone with a 'can do' attitude and who can demonstrate the following skills:
1. Excellent organisational and administrative skills
2. Ability to prioritise and manage their own workload, often with conflicting priorities
3. Excellent communication skills, both written and verbal including writing reports and minutes
4. Ability to work independently and as part of a team
5. Sound knowledge of Microsoft Office and using databases
6. Experience with NHS processes and systems would be an advantage
7. Dealing with confidential and sensitive information
8. Willingness to learn
The role is accountable to the OD Practitioner.
To understand the role in more detail please read the full job description and person specification documents which are attached to this advert.
Person specification
Qualifications
Essential criteria
9. Experience of Microsoft Office applications
10. GCSE in English and Maths
11. NVQ4 or equivalent
Experience
Essential criteria
12. Experience of working with senior managers in an administrative role
13. Worked under own direction and prioritised tasks
Desirable criteria
14. Experience of working in OD team or education
Technical Skills
Essential criteria
15. Good analytical skills. Able to analyse reports and complex administrative and clinical data and act on these aporpriately
16. Excellent knowledge of business systems and office organisation
17. Advanced user of IT applications (including MS Word, Excel, PowerPoint, Publisher, Forms and Teams)
18. Good administrator. Able to prioritise administrative tasks
19. Able to organise agendas with excellent minute taking in a variety of forms
Knowledge
Essential criteria
20. Microsoft Email
21. Electronic diary management and booking
22. Use of spreadsheets for management reporting
Desirable criteria
23. Understand the principles of effective team working
24. Understand programme and project terminology
Other requirements specific to the role
Essential criteria
25. Able to work autonomously
26. Able to handle sensitive data in a confidential manner
Personal Attributes
Essential criteria
27. Good communicator in a variety of situations. Able to adapt method of communication to different situations
28. Able to convey ideas and advise clearly, concisely, with conviction and in a persuasive manner
29. Ability to work independently and as part of a team
30. Strong attention to detail. Good at working to challenging timelines. Organised and able to handle complex activities.
31. Diplomatic and able to engage with people in a positive, encouraging way
32. Adaptable
33. Personable and approachable
34. Calm under pressure
35. Professional and discreet