Job Scope Overview: Tender Process:
Review all tender documents thoroughly and liaise with the Estimating Director, Estimators, and the Project Team to clarify tender requirements.
Arrange and attend Tender Strategy meetings with the Bid Team to discuss project requirements, strategy, and timeline.
Maintain accurate records of all tender documentation throughout the process, including reviewing and distributing Tender Addendums.
Analyze competitors involved in the project to better understand the market landscape.
Coordinate and carry out site visits for the Bid Team, including relevant sub-contractors, ensuring all necessary documentation and site assessments are completed.
Ensure on-site discussions are held with the Building Manager and relevant parties, documenting all key information with photos.
Communicate regularly with the Professional Team to address any queries and identify key tender issues.
Identify opportunities for alternative solutions, value engineering, and cost-effective pricing, including statutory fees and plant requirements.
Liaise with sub-contractors and the Bid Team to ensure comprehensive and compliant tender packages are issued. Maintain contact throughout the tender process to secure competitive pricing.
Review all sub-contractor returns, ensuring like-for-like comparisons and identifying exclusions or qualifications.
Assist with sending out Terms & Conditions (T&Cs) to external consultants and provide necessary feedback to the Estimating Director.
Be involved in the tender adjudication process, ensuring a competitive and compliant tender is submitted.
Prepare detailed Technical and Commercial Proposal submissions, working closely with the Bid Team and Estimating Assistant to ensure timely completion.
Site & Pre-Tender Activities:
Conduct site visits to assess access, logistics, and any potential challenges, providing detailed site reports.
Raise any tender queries with the consultants, ensuring all information is received and reviewed promptly.
Coordinate the collection of addendum information from sub-contractors and share with the relevant parties.
Compile the preliminaries book with input from the production team to ensure appropriate staffing levels and resources are factored into the pricing.
Tender Finalization:
Analyze and review all received quotations, preparing summary reports and ensuring full compliance with health & safety obligations in pricing.
Collaborate with the Estimating Director and Commercial Director to finalize the tender price and ensure alignment with project requirements.
Prepare a list of tender clarifications and submit the final tender on time, ensuring that all details are accurate and fully compliant.
Candidate Profile Overview:
Personal Strengths:
~ Strong personality, excellent organizational skills, attention to detail, and a passionate attitude toward the role.
Proactive Approach:
~ Ability to multi-task and prioritize in a fast-paced office environment, working effectively under pressure and meeting strict deadlines.
IT Proficiency:
~ Proficient in Word, Outlook, Excel, and estimating software, with a focus on accuracy and efficiency.
Independence & Initiative:
~ Ability to work independently and efficiently, demonstrating initiative, flexibility, and adaptability.
Team Player:
~ Strong team player with the ability to contribute to team dynamics while working independently when required.