£40-45K * 12 month FTC * Central London
Monthly travel to UK wide sites will be required
Job Description
* Provide support to the Head of Workspace and Property, ensuring smooth coordination across day-to-day project activities within the Workspace team.
* Assist with the planning and delivery of a variety of workspace projects
* Establish and maintain a central repository of key documents and project materials within Microsoft Teams, promoting easy access and collaboration across the team.
* Collaborate closely with the Helpdesk team to support the development and implementation of the Workspace Helpdesk system, working alongside internal IT and gathering necessary information.
* Partner with BGIS to compile and maintain a comprehensive asset register for equipment outside of the Project Thursday scope.
* Act as support to the Head of Workspace and Property for large events.
Key Responsibilities
* Project Administration (25%): Keep Workspace projects running smoothly by staying on top of day-to-day admin tasks. From tracking updates to supporting project documentation, you’ll be the organisational backbone of the team.
* Information Management (25%): Maintain the central database for all things Workspace. You’ll ensure key documents, timelines, and updates are stored, structured, and easy to access for the whole team.
* Helpdesk Development (25%): Drive progress on the Workspace Helpdesk project. You’ll work closely with the Helpdesk team and internal IT to gather intel, shape functionality, and help bring the system to life.
* Asset Coordination (25%): Collaborate with BGIS to build a clear, accurate asset list.
What You’ll Need
* Proactive Mindset: A can-do attitude with an eagerness to get involved from day one
* Workspace Awareness: An appreciation that Facilities and Workspace roles go beyond a standard 9–5—flexibility and responsiveness are key
* Detail Orientation: Sharp attention to detail with the ability to deliver clear, concise information at pace
* Strong Communicator: Confident in building relationships across teams, with a natural flair for networking beyond just the immediate Workspace team
* Minimum of 3 years’ experience in Facilities Project or similar support role
* Strong IT skills, with confident use of: Microsoft Excel, Word, Outlook and Teams (preferred) also knowledge of Workday (preferred)
* MS Project (advantageous but not essential)