Job Description
Office Administrator – Accountancy Practice
Location: Kingston upon Thames
Salary: £28,000 - £35,000 (DOE)
Full-Time | Permanent | Office-Based
Ref: TPF-ADMIN-KT01
TPF Recruitment are delighted to be supporting a thriving and well-established accountancy practice in Kingston upon Thames with the recruitment of an experienced Office Administrator. This is a really varied and hands-on admin role, perfect for someone who enjoys being at the heart of a busy professional team.
You'll be supporting the practice with everything from client onboarding and company secretarial work, through to liaising with outsourced teams, organising documents for year-end accounts, and generally keeping the office running like clockwork. If you love organising, multi-tasking, and being the go-to person in an office, you’ll fit right in!
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What you’ll be doing:
Accounts & Admin Support:
* Liaising with outsourced teams and managers to support year-end accounts
* Preparing and managing client files, records and risk assessments
* Submitting accounts and tax returns to Companies House and HMRC
* Chasing clients for records and managing document workflows
* Supporting with dormant accounts, CT600s, R&D claims and tagging
Client & Practice Admin:
* Drafting and managing Letters of Engagement and agent authorisations
* Updating client records, handling address changes, and maintaining key spreadsheets
* Sending finalised accounts to clients and logging key workflow data
* Managing ad hoc tasks like client onboarding, forms and correspondence
Office & Company Secretarial:
* Ordering supplies, organising events and maintaining office systems
* Handling CPD logs, insurance renewals, and general practice admin
* Managing confirmation statements, registered office services and Companies House updates
Reporting & Communication:
* Weekly updates to managers on job status and client progress
* Monthly reporting on KPIs, client wins/losses and agent statuses
* Maintaining internal admin manuals and ensuring processes run smoothly
Requirements
About you:
We’re looking for someone who is:
* Highly organised with excellent attention to detail
* Proactive and not afraid to chase things up
* Confident using systems like Companies House, HMRC services and internal spreadsheets
* A great communicator who’s comfortable liaising with clients, managers and external providers
* Experienced in admin – ideally in a professional services or accountancy setting
* Someone who enjoys variety and being that steady hand behind the scenes
Benefits
What’s on offer?
* A supportive, close-knit team who will really value what you bring
* A stable, long-term position with a highly regarded firm
* Full training on internal processes
* Lovely office environment in Kingston with excellent transport links
* A chance to make this role your own, streamline processes and become a vital part of the practice
Interested?
We’d love to hear from you! Please apply now or get in touch with Kourtney Luckett at TPF Recruitment for a confidential chat. This is a brilliant opportunity for an experienced admin professional who thrives on structure, variety and making things happen behind the scenes.
Requirements
To be successful with your application it is essential that you are with a personal assistant / executive assistant / office manager carrying out the duties from above.