Owen Reed is looking for a Legal PA for a top law firm in Birmingham with background in Disputes.
We have an exciting opportunity for an experienced Legal PA to join a highly regarded Dispute Resolution team. This role will provide high-level support to partners and fee earners within a busy litigation environment, working on a broad range of disputes including litigation, arbitration and mediation.
This is an excellent opportunity for a proactive Legal PA who thrives in a fast-paced legal environment and enjoys working as part of a collaborative team.
Key Responsibilities
* Complex diary and mailbox management for partners and fee earners
* Coordinating meetings, travel arrangements and maintaining calendars
* Opening and closing files and maintaining accurate electronic filing systems
* Acting as a gatekeeper for fee earner inboxes and prioritising communications
* Liaising with clients and handling general enquiries
* Preparing urgent documents through digital and non-digital dictation
* Delegating work to Document Production and administrative teams where appropriate
Billing & Financial Support
* Monitoring time recording and reminding fee earners where necessary
* Running and distributing WIP reports
* Preparing draft billing narratives and invoices
* Supporting partners with month-end billing processes
* Liaising with client accounts teams to resolve billing queries
Marketing & Business Development
* Supporting website updates, lawyer profiles and online content
* Maintaining fee earner CVs and credentials for bids
* Updating the InterAction CRM system and marketing lists
* Assisting with credentials documents and expressions of interest
* Coordinating conference calls and arranging international travel itineraries
Additional Duties
* Supporting new client onboarding using InTapp Intake
* Assisting with AML documentation and engagement letters
* Undertaking conflict checks and other administrative tasks as required
* Providing support to team members across the practice group when needed
Skills & Experience
* Previous Legal PA experience, ideally within Dispute Resolution or Litigation
* Experience liaising with Courts and Counsel
* Experience producing court bundles (electronic and hard copy)
* Strong organisation, prioritisation and diary management skills
* Excellent communication and client service skills
* Fast and accurate typing with strong attention to detail
* Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook)
* Experience using legal finance systems, document management and CRM systems
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