Overview
Located in Saffron Walden area, great site with plenty of parking.
5 days office based Mon to Fri 8am - 5pm until after probation then 1 day a week WFH.
Role
As Contracts Support Assistant you will be responsible for producing contract reports and assisting with month-end financial reviews. This role involves overseeing daily administration tasks, managing work orders and purchase orders, reviewing WIP, and raising invoices. Additionally, the Contract Support Assistant assists in managing financial metrics, conducts quarterly audits, performs occasional site visits, and undertakes other administrative duties as needed, reporting to the Business Unit Director and collaborating with the Contract Manager.
Responsibilities
* Oversee daily administration tasks for direct sites.
* Raise work orders, purchase orders, and sales invoices.
* Ensure timely delivery of parts/services.
* Manage and review WIP, debt, purchase invoices, and open purchase orders, updating relevant parties.
* Oversee maintenance invoicing for all contracts.
* Collate information for internal and external monthly reports.
* Respond to customer inquiries professionally.
* Submit overtime reports to payroll and monitor engineers\' work schedules.
* Maintain accurate client files and conduct quarterly audits.
* Conduct site visits and attend meetings as needed.
* Perform additional administrative duties as requested.
If this sounds like your next opportunity then please contact me for more details.
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