Job Title: Procurement Manager
Location: Soho, London
Projects: UK & Caribbean
About the Role
We are seeking an experienced and detail-driven Procurement Manager to oversee all procurement activities across our high-end interior design projects in the UK and the Caribbean. Working closely with our design and accounts teams, this role ensures the seamless sourcing, purchasing, and delivery of FF&E and custom-made items, managing the process from quotation through to installation. The role also encompasses supplier management, maintaining the studio’s sample library, and supporting the team in day-to-day studio operations.
Key Responsibilities
FF&E Procurement:
* Liaise with the design team to gather and verify pricing for FF&E items, including custom pieces.
* Confirm specifications, finishes, and quantities once project funding is approved.
* Raise proformas and manage a high volume of purchase orders (150+ for larger projects).
1.
Financial Management:
* Cross-check invoices against Fohlio and update the system to ensure accuracy of costs.
* Consolidate invoices for accounts, ensuring timely submission for payment.
* Track and reconcile payments via a project costing spreadsheet, ensuring clear oversight of all project expenditure.
* Liaise with accounts regarding cash flow, ordering times, and VAT rebates for international projects.
2.
Order & Logistics Coordination:
* Monitor orders once placed, coordinating production timelines, deliveries, and shipping to multiple destinations (UK and Caribbean).
* Work closely with suppliers, shipping agents, and on-site teams to ensure smooth delivery and installation schedules.
* Resolve discrepancies or delays with proactive communication and problem-solving.
* Support on-site installation as required.
3.
Supplier & Studio Management:
* Manage and maintain the studio’s sample library, ensuring it is well-organised and up-to-date.
* Manage supplier relationships and coordinate supplier meetings.
* Negotiate terms with suppliers to secure the best possible pricing, quality, and service.
* Source and vet new suppliers to expand and strengthen the supply chain.
* Update and maintain supplier lists for accuracy and ease of access.
* Prepare supplier/product presentations in InDesign.
* Share responsibility for answering studio phones and greeting visitors at the door.
4.
Skills & Experience Required
* Proven experience in procurement or purchasing, ideally within the interior design, architecture, or luxury goods sector.
* Strong understanding of FF&E procurement processes, custom item sourcing, and supplier management.
* Excellent financial acumen and experience working with costing systems such as Fohlio (or similar).
* Proficiency in Adobe InDesign for creating presentations.
* Exceptional organisational skills with the ability to manage large volumes of orders and invoices.
* Strong communication, negotiation, and relationship-management skills.
* Proactive, solution-oriented mindset with meticulous attention to detail.
* Comfortable managing both project procurement and studio operational support.
5.
What We Offer
* Opportunity to work on prestigious UK and international design projects.
* A collaborative and creative studio environment based in vibrant Soho.
* Hybrid working arrangements during our office relocation.
* Competitive salary, commensurate with experience.