We are looking for an Assistant Office Administrator to join our Finance team in Peterborough.
Your focus in this role will be to offer administrative support within our Finance and Technology departments. Supporting our dedicated EA for finance and Technology you will assist making sure all tasks are carried out efficiently and effectively.
Our Team
You will be joining our dynamic Accounts Payable Team, as a key administrative member of our collaborative team you will have the opportunity to make a meaningful impact in a fast-paced environment.
What you will do
1. Co-ordinate meetings and diaries.
2. Action taking when required.
3. Support organisation of events and external venues when required.
4. Support collating documentation/presentations.
5. Organise travel/hotel accommodation for Finance & Technology teams, using Clarity (UK travel provider).
6. Organise new suppliers to be set up on SAP S/4 Hana.
7. Raise Purchase Order Requisitions.
8. Support other UK based PAs with invoices/queries.
9. Assist with the saving of company secretary electronic filing in appropriate directories.
10. Input payments in authorisers’ diaries.
11. Update Organisation Charts for Finance and Technology.
12. Maintain sickness and length of service data for the department monthly.
13. Assist with general comms and social events for both departments.
14. Support PAs in the business with finance queries.
15. Audit assistance as required.
16. Keep all email distribution lists and Departmental Team Channels up to date.
What you will bring
17. Experience in using Microsoft Office (Word, Excel, PowerPoint and TEAMS)
18. Team Player
19. Excellent communication skills (written, verbal)
20. Able to work alone and as a team.
21. Reliable
22. Ability to use own initiative and be adaptable.
23. Able to take ownership of tasks.
24. Ability to manage, organise and prioritize varied workload and deadlines.
25. Excellent accuracy and attention to detail.
26. Previous administrative experience is desirable but not essential.
Expiry Date 12th May 2024
Package Description
Rewards packages at Bauer Media offer a range of salary sacrifice Benefits, such as our pension scheme and flexible holidays, as well as exclusive Perks like great deals and discounts for everyday life.
27. 25 days holiday + bank holidays + 2 volunteer days
28. Internal Bauer Academy – Wide range of learning opportunities to support with your Career Development
29. Opportunity to buy additional holiday
30. Enhanced Maternity and Paternity pay
31. Company pension
32. Cycle to work scheme, tech loan scheme and groups discounts for healthcare insurance
33. Discounted subscriptions on Bauer publications (50%)
34. Thrive initiatives – Wellbeing at Bauer
35. Opportunities to contribute to our Belonging@Bauer and Sustainability initiatives
36. Discounted high street vouchers