Job vacancy - Facilities & Maintenance Co-ordinator
Position: Facilities & Maintenance Co-ordinator
Reference: JBacs1797
Location: Saffron Walden
Salary: Dependent on experience
Facilities & Maintenance Co-ordinator
Location: On-site, Essex (commutable distance required)
This is a well-established position within the business, and you'll work independently while collaborating closely with colleagues across all departments and external suppliers. You'll report directly to a senior operations leader and play a key role in keeping the site safe, efficient and well maintained.
Key Responsibilities
Facilities & Building Management
1. Act as the first point of contact for all facilities contractors (cleaning, security, alarms, air conditioning, gardening, electrical, plumbing, waste, utilities, decorating, etc.)
2. Oversee regular and project work to agreed specifications and contracts
3. Carry out basic maintenance and low-level repairs where appropriate (e.g. light fittings, ceiling tiles, door handles, minor decorating)
4. Monitor buildings and carry out preventative checks
5. Manage site access, keys and key holders
Vehicle & Fleet Administration
6. Manage company vehicle fleet administration, including checks, servicing, MOTs, tax and breakdown cover
7. Support the purchase of new vehicles and disposal of old vehicles as required
IT & Telephony Support
8. Work with an external IT support provider to ensure effective first-line IT support
9. Manage IT and mobile phone inventory
10. Organise purchase and setup of laptops, PCs and accessories
11. New starter IT setup and leaver equipment collection
Health & Safety Administration
12. Support day-to-day health & safety systems and processes
13. Coordinate fire alarm and emergency lighting tests
14. Manage contractor H&S documentation
General
15. Provide general support as needed to ensure smooth business operations
16. Occasional out-of-hours attendance may be required for alarms or contractor visits (time off in lieu provided)
Skills & Experience
17. Previous experience in a facilities or maintenance role
18. Hands-on experience with building maintenance and minor repairs
19. Experience managing contractors and suppliers
20. Basic IT knowledge (hardware, software, printers, telephony)
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