Job summary
The post hold will work across both acute (University Hospital Lewisham and Queen Elizabeth Hospital, Woolwich) and community sites and provide cover as required.
The Safeguarding Coordinator role provides administrative support during the working day to the Safeguarding Children team. It includes the management of information, manpower, records, databases, correspondence, diary management, reports and organising and minute taking for safeguarding children related meetings.
The Safeguarding Coordinator role involves coordinating and arranging child protection medicals and act as a point of contact for social workers to arrange child protection medicals within agreed time frames as set out within department standards.
Main duties of the job
The post holder will also provide data regarding key performance indicators as per department standards, working with the Safeguarding team to develop, manage information and maintaining databases.
The post holder will receive and collate, and disseminate case conference information ensuring that referrals are made onto electronic record keeping systems as set out in department standards.
The post holder will be a key point of contact into the safeguarding team during the working day and will be responsible for responding to enquiries regarding safeguarding children as well as coordinating day to day safeguarding children matters. This will include processing notifications and referrals for children aged 0-18 yrs.
The post holder will exercise a high level of professionalism and confidentiality demonstrating that communication is effective, courteous and professional at all times.
It is essential that the post holder builds and maintains working relationships with all stakeholders including: clinical, non-clinical staff, other services within the Trust and external partner agencies in particular Bexley, Greenwich and Lewisham Local Authority Children's Social Care Departments, Safeguarding Children Boards and Clinical Commissioning Groups.
About us
Our people are our greatest asset. When we feel supported and happy at work, this positivity reaches those very people we are here for, the patients. Engaged employees perform at their best and our Equality, Diversity & Inclusion (EDI) initiatives contribute to cultivate a culture of engagement. We have four staff networks, a corporate EDI Team and a suite of programmes and events which aim to insert the 5 aspirations:
1. Improving representation at senior levels of staff with disabilities, from black, Asian, and ethnic minorities background, identify as LGBTQ and women, through improved recruitment and leadership development
2. Widening access (anchor institution) and employability
3. Improving the experience of staff with disability
4. Improving the EDI literacy and confidence of trust staff through training and development
5. Making equalities mainstream
Details
Date posted
25 February 2026
Pay scheme
Agenda for change
Band
Band 4
Salary
£27,485 to £30,162 a year Per annum plus HCA
Contract
Permanent
Working pattern
Full-time
Reference number
197-R-HF7916
Job locations
University hospital Lewisham - Queen Elizabeth Hospital
Lewisham
London
SE13 6LH
Job description
Job responsibilities
Key Result Areas & Performance:
Process safeguarding referrals for safeguarding team within working day and department standards.
Organise within 24 hours as per department standard, child protection medicalsundertaken by Community Paediatricians and prepare information prior to assessment. Prepare information prior to assessment. Ensure performance data maintained as per department standards.
Support the organisation of Community Paediatrician's child protection medicals conjunction with the Named Doctor for Safeguarding on monthly basis.
Receive invitations to case conference from local authority childrens social care and ensure relevant practitioners are aware, records are updated and monitoring of attendance and activity to support safeguarding team data collection and reporting as per department standards.
Undertake direct management of safeguarding committee and operational meetings, including the production of agendas, minute taking and coordination of papers and ensuring that key documents are available within defined timescales.Respond to incoming telephone calls and deal with enquiries, including those of a sensitive nature; channelling and documenting these appropriately and in a timely manner.
Have shared responsibility of the administrative task across Safeguarding Childrenteam on a daily basis including filing, record keeping, taking messages and delivering these promptly, processing incoming and outgoing mail, photocopying, faxing/scanning of documents, etc.
Assist with adhoc tasks across the team as required.
Maintain excellent standards in relation to office procedures, presentation of material and office systems, all paper resources including medical files, directories, reference books and Trust and Service Policies.
Action requests for data in a timely manner following information governance guidelines.
Support on audits as required.
Support with Emergency Department Discharge summaries ensuring they are escalated to the correct professional within one working day and departmental standards.
Support with information sharing and preparation in Multi-Agency Risk Assessment Conferences MARAC, Multi Agency Safeguarding Hub (MASH) within department standards.
Support the Named Professionals in co-ordinating Safeguarding training by liaising with Workforce and Development to agree dates, timings and venues for staff trainingin the Trust.
Maintain constructive relationships with a broad range of internal and external stakeholders and specifically health professionals from a wide range of services and disciplines.
Identify and collate the relevant health information to add to the multi-agency risk assessment within department standards.
Record health information for agendas as directed by Safeguarding Team and within department standards
Develop and implement data collection systems that will provide accurate and timely data safely and effectively in line with department standards.
Job description
Job responsibilities
Key Result Areas & Performance:
Process safeguarding referrals for safeguarding team within working day and department standards.
Organise within 24 hours as per department standard, child protection medicalsundertaken by Community Paediatricians and prepare information prior to assessment. Prepare information prior to assessment. Ensure performance data maintained as per department standards.
Support the organisation of Community Paediatrician's child protection medicals conjunction with the Named Doctor for Safeguarding on monthly basis.
Receive invitations to case conference from local authority childrens social care and ensure relevant practitioners are aware, records are updated and monitoring of attendance and activity to support safeguarding team data collection and reporting as per department standards.
Undertake direct management of safeguarding committee and operational meetings, including the production of agendas, minute taking and coordination of papers and ensuring that key documents are available within defined timescales.Respond to incoming telephone calls and deal with enquiries, including those of a sensitive nature; channelling and documenting these appropriately and in a timely manner.
Have shared responsibility of the administrative task across Safeguarding Childrenteam on a daily basis including filing, record keeping, taking messages and delivering these promptly, processing incoming and outgoing mail, photocopying, faxing/scanning of documents, etc.
Assist with adhoc tasks across the team as required.
Maintain excellent standards in relation to office procedures, presentation of material and office systems, all paper resources including medical files, directories, reference books and Trust and Service Policies.
Action requests for data in a timely manner following information governance guidelines.
Support on audits as required.
Support with Emergency Department Discharge summaries ensuring they are escalated to the correct professional within one working day and departmental standards.
Support with information sharing and preparation in Multi-Agency Risk Assessment Conferences MARAC, Multi Agency Safeguarding Hub (MASH) within department standards.
Support the Named Professionals in co-ordinating Safeguarding training by liaising with Workforce and Development to agree dates, timings and venues for staff trainingin the Trust.
Maintain constructive relationships with a broad range of internal and external stakeholders and specifically health professionals from a wide range of services and disciplines.
Identify and collate the relevant health information to add to the multi-agency risk assessment within department standards.
Record health information for agendas as directed by Safeguarding Team and within department standards
Develop and implement data collection systems that will provide accurate and timely data safely and effectively in line with department standards.
Person Specification
Qualifications and Training
Essential
* GCSEs or equivalent
Desirable
* NVQ Level 3 in Business Administration
Experience
Essential
* Minimum of 2 years' administrative experience.
Knowledge and Skills
Essential
* Ability to develop and implement new and existing systems in the department.
* Ability to use Word, Excel, PowerPoint and database software.
* Ability to use a PC for word processing to a good standard
* Ability to use internet/intranet to gather information for a wider range of uses
* Experience of managing competing and varied demands
Desirable
* Understanding of safeguarding In relation to CYP
Person Specification
Qualifications and Training
Essential
* GCSEs or equivalent
Desirable
* NVQ Level 3 in Business Administration
Experience
Essential
* Minimum of 2 years' administrative experience.
Knowledge and Skills
Essential
* Ability to develop and implement new and existing systems in the department.
* Ability to use Word, Excel, PowerPoint and database software.
* Ability to use a PC for word processing to a good standard
* Ability to use internet/intranet to gather information for a wider range of uses
* Experience of managing competing and varied demands
Desirable
* Understanding of safeguarding In relation to CYP
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Certificate of Sponsorship
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Certificate of Sponsorship
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Employer details
Employer name
Lewisham and Greenwich NHS Trust
Address
University hospital Lewisham - Queen Elizabeth Hospital
Lewisham
London
SE13 6LH
Employer's website
(Opens in a new tab)
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Employer details
Employer name
Lewisham and Greenwich NHS Trust
Address
University hospital Lewisham - Queen Elizabeth Hospital
Lewisham
London
SE13 6LH
Employer's website
(Opens in a new tab)
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