University Hospitals Sussex NHS Foundation Trust (279)
Pathology Directorate Administrator
The closing date is 30 October 2025
Band 4 Pathology Directorate Administrator
Are you ready to step into a role that places you at the core of a dynamic, fast‑paced regional pathology service?
We’re offering more than just an administrative position. This is your opportunity to become a key player in a forward‑thinking, collaborative, and innovative team delivering exceptional pathology services across Sussex.
As a Directorate Administrator, you will work alongside the senior clinical and operational leadership team, supporting the smooth running of our pathology specialties including Blood Sciences, Microbiology, Histopathology and Support Services.
You will provide high‑level administrative support and play an active role in coordinating meetings, maintaining accurate records, preparing documents and assisting in decision‑making processes that keep the service running smoothly and efficiently.
We’re looking for someone who is:
* Motivated and enthusiastic, with a can‑do attitude
* Highly organised, with strong attention to detail
* A confident communicator, comfortable working with professionals across all levels
* Proactive, with a willingness to bring new ideas and suggest improvements
* Committed to supporting a service that underpins patient care across the region
If you take pride in supporting a high‑performing team and want to play a part in shaping the future of pathology services, we’d love to hear from you.
Main duties of the job
Responsibilities include organising, attending and supporting directorate meetings, maintaining accurate action trackers, ensuring timely dissemination of meeting papers, assisting with documentation preparation, and supporting a range of administrative processes to enable the directorate to function efficiently.
In addition, the post holder will assist with the administrative coordination of education and study days and support preparatory work in advance of regulatory assessments or service reviews.
About us
At UHSussex (UHSx), diversity is our strength, and we want you to feel included to help us always put the Patient First. Your uniqueness & experiences will be part of our creative and innovative community where everyone is encouraged to succeed. We have a range of Staff Networks to help break down barriers, and can offer a buddy to help new members settle in. We’re proud to be a Disability Confident Employer (Level 2) and a Veteran Aware Trust.
We treat patients & staff with the same compassion & empathy we expect for ourselves. We’re here for them when they need us, and we go above & beyond to meet their needs. This can be seen in our candidate information pack & wellbeing programme, for staff which is extensive & designed to support you when you need it, including where possible, flexible working to support work‑life balance – because we know that to look after others we must first look after ourselves.
As a university trust and a leader in research, we value learning, teaching & training so that we can be the best that we can be. From the moment you start with us & throughout your career we will help you grow & develop. We hope that choosing UHSx means a long & happy career where you will see the difference you make & feel valued for all that you do.
We look forward to receiving your application & the start of your journey with UHSx.
Job responsibilities
For further information about the remit and responsibilities of the role please review the job description attached.
Please note: This role does not meet the minimum criteria for visa sponsorship under the current UK immigration rules, which set specific salary and skill thresholds. As such, we are unable to provide sponsorship for this post. Applicants will therefore need to already have the right to work in the UK to be considered. We include this information at the outset to provide clarity and avoid unnecessary inconvenience for applicants.
Person Specification
Experience
* 5 GCSEs (A‑C) or equivalent, including English and Maths.
* Extensive and demonstrable knowledge and experience of the full range of administrative systems / programmes to include all Microsoft applications (Teams, Word, Excel, PowerPoint) and email proficiency.
* Educated to at least NVQ Level 3/Diploma level or equivalent experience.
* Keyboard qualification or skills to RSA Level 3 or equivalent experience.
* Previous administration experience in the NHS or another Healthcare environment.
* Recognised IT qualification e.g. CLAIT, ECDL or equivalent.
* Awareness of national pathology regulations (UKAS, MHRA, HTA), the Data Protection Act, and Caldicott Guidelines.
Specific Requirements
* Advanced keyboard skills with an associated higher level of manual dexterity.
* Minute taking, transcription and diary management.
* Advanced typing skills at approximately 70+ words per minute.
Equality, Diversity and Inclusion
* Evidence of having undertaken own development to improve understanding of equalities issues.
* Evidence of having championed diversity in previous roles (as appropriate to role).
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Address
Lyndhurst Road, Worthing, West Sussex, BN11 2DH
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