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* This is an Executive Assistant position based in Bedford
About Our Client
Our client is a renowned player in the FMCG industry based in Bedford. With thousands of employees across the UK, they consistently deliver high-quality services to a broad range of clients.
Job Description
* Organise and manage the 3 Executive's calendar by scheduling meetings, appointments, and other engagements, ensuring there are no conflicts.
* Coordinate and streamline office operations.
* Communicate with internal and external stakeholders to confirm meeting times, locations, and agendas.
* Delegate tasks and assignments to team members.
* Ensure all business services are delivered in a timely and efficient manner.
* Manage the calendar to prioritise tasks and activities based on urgency and importance.
* Organise team meetings and maintain transparent communication.
* Book flights, trains, car rentals and accommodations based on the Executive's preferences and business needs.
* Prepare detailed travel itineraries, including flight details, accommodation information, and meeting schedules.
* Monitor and record all expenses related to the executive's business activities, including travel, entertainment, and office supplies.
* Handle the receipt and processing of invoices, ensuring they are accurate and authorised.
* Handle phone calls, emails and other forms of communication, acting as a gatekeeper for the Executives you are supporting
The Successful Applicant
The successful candidate for this Executive Assistant position should have the following skills:
* Proven experience of supporting multiple people at Executive level
* Strong organisational skills and an ability to prioritise tasks
* Exceptional communication
* Demonstrated ability to handle high-stress situations
* Knowledge of office management systems and procedures
What's on Offer
* A very competitive benefits package
* Opportunity to work in a dynamic and professional environment.
* A supportive culture that values teamwork and collaboration.
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