Overview
Job holders within this Group Profile provide administrative support to managers and frontline staff by undertaking transactional work in a particular area. The job holder is expected to be competent in their area of work; any specific qualifications or training required will be detailed in the relevant job description. This is a non-operational role which may involve contact with prisoners depending on their area of work. This role has no line management responsibilities.
Responsibilities
* Organise, produce and maintain accurate records for area of work
* Act as contact point for all communications to the team. Prioritise and distribute communications to the appropriate person or relevant department in establishment
* Complete monitoring returns for area of work
* Input requisitions onto the finance database and process requisitions for defined area of work
* Coordinate any awareness sessions for area of work
* Prepare paperwork for checking by manager, conducting initial checks as required
* Correspond with relevant stakeholders and agencies to ensure that they are aware of information so that information is adequately shared
* Maintain and check establishment databases, manual filing systems and logs of information, responding within agreed timescales and producing reports as required
* Collate information relating to relevant Service Delivery Indicators (SDIs)
* Act as secretary to meetings as required including organising agenda, taking, distributing minutes and action points.
Job Descriptions - Group Profile and Roles
The job holder once in post will be matched to a job description; a sample list is shown below. The post is rotational so the job holder could during their career carry out the role of different job descriptions.
* Business Administrator : Activity Hub
* Business Administrator : Business Hub
* Business Administrator : Employment
* Business Administrator : Equality
* Business Administrator: Mobilisation, Transition and Transformation (MTT) Administration Support
* Business Administrator : Resettlement Worker
* Business Administrator : Establishment Television Systems
* Business Administrator : Healthcare
* Business Administrator : Management Coordinator
* Business Administrator : New Colleagues Lead Administrator
* Business Administrator : Observation, Categorisation and Allocation (OCA)
* Business Administrator : Offender Management Hub
* Business Administrator : People Hub
* Business Administrator : Prison Digital Services Administrator
* Business Administrator : Programmes
* Business Administrator : Psychology
* Business Administrator : Regional Admin Support – Wales
* Business Administrator : Regional Admin Support – North East
* Business Administrator : Chaplaincy
* Business Administrator : Safe Decent and Secure
* Business Administrator : Safer Custody
* Business Administrator : Security Intelligence Collator
* Business Administrator : Social and Palliative Care
* Business Administrator : Substance Misuse and Drug Strategy
* Business Administrator : VCC Administrator
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