Job DescriptionJob Description
GRADE: 11
DEPARTMENT: Planning and Development
REPORTS TO: Senior Project Manager
FLSA STATUS: Non-Exempt, Hourly
STANDARD HOURS: 37.5 per week
UNION: Teamsters Local #122
SUMMARY
The Cambridge Housing Authority seeks a responsible entry-level administrative candidate dedicated to the planning of affordable housing with an emphasis on modernization and redevelopment of public housing. General responsibilities will include assistance with preparation of proformas, evaluation of physical improvement needs of properties, preparation of funding proposals and Requests for Proposals, and administration of contracts for consulting architect and engineers. Other responsibilities include coordination of activities involving consulting architects and engineers, councils, other CHA departments, and funding agencies. Occasional evening meetings with and neighborhood groups are also responsibilities of this position.
We offer a competitive benefits program including health insurance through the Group Insurance Commission, FSA’s, Blue Cross Blue Shield dental insurance, the State Retirement System, additional voluntary benefits, and MBTA Corporate T-Pass Program.
Job Description
The primary purpose of this position is to support the Senior Planner in the planning and development of new public housing or public housing modernization through coordination of activities of consultant architects, engineers, tenant councils, other Cambridge Housing Authority (“CHA” or “Authority”) departments, and funding agencies. Incumbent may supervise a small clerical staff.
All activities must support the CHA’s strategic goals and objectives and produce results that accomplish the goals of the Planning and Development department.
QUALIFICATIONSTo perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skills, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Education and/or Experience
Bachelor’s Degree in one of the social sciences and experience in housing or planning and public administration required. A Master’s Degree is. An equivalent combination of education and experience may be considered.
Technical Skills
To perform this job successfully, an individual should have strong computer skills (MS Word, MS Excel, MS Access, and MS Outlook). Ability to learn other computer software programs may be required by assigned tasks.
ESSENTIAL DUTIES AND RESPONSIBILITIES
The below statements describe the general nature and scope of work being performed by this position. This is not a complete listing of all responsibilities, duties and/or skills required. Other duties may be assigned.
Coordinates activities involving consulting architects and engineers, councils, other CHA departments and funding agencies.
Coordinates and attends occasional evening meetings with and neighborhood groups.
Assists in the preparation of RFPs to architects and engineers for development of bidding documents for physical improvement work; evaluates RFP responses
Evaluates the physical improvement needs of existing public housing
Assists in the preparation of funding proposals from various federal, state and local funding sources
Prepares documentation for CHA, tenant councils and funding agencies for the awarding of contracts to architectural and engineering firms
Plans physical improvement of current housing units with tenant councils (some after hours work required)
Performs other related duties as assigned
COMPETENCIES
To perform the job successfully, an individual should demonstrate the following competencies:
Behavioral Competencies
Commitment: Sets high standards of performance; pursues aggressive goals and works hard/smart to achieve them; strives for results and success; conveys a sense of urgency and brings issues to closure; persists despite obstacles and opposition.
Customer Service: Meets/exceeds the expectations and requirements of internal and external customers; identifies, understands, monitors and measures the needs of both internal and external customers; talks and acts with customers in mind; recognizes working colleagues as customers.
Effective Communication: Ensures important information is passed to those who need to know; conveys necessary information clearly and effectively orally or in writing; demonstrates attention to, and conveys understanding of, the comments and questions of others; listens effectively.
Responsiveness and Accountability: Demonstrates a high level of conscientiousness; holds oneself personally responsible for one's own work; does fair share of work.
Teamwork: Balances team and individual responsibilities; exhibits objectivity and openness to others' views; gives and welcomes feedback; contributes to building a positive team spirit; puts success of team above own interests; able to build morale and group commitments to goals and objectives; supports everyone's efforts to succeed.
Leadership: Provides direction by clearly and effectively setting course of action for department and subordinates; manages performance by providing regular feedback and reinforcement to subordinates.
Job Competencies
- Knowledge of the principles and practices of physical development
- Knowledge of federal, state, and local regulations as applicable to public housing
- Ability to carry out assignments efficiently and as requested
- Ability to attune oneself to the method of operation of a superior and to work harmoniously with him/her
PHYSICAL DEMANDS
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is frequently required to maintain a stationary position, operate computers and other office equipment, move about the office, attend onsite and offsite meetings, and communicate. The employee must be able to accurately exchange information in person, in writing and via e-mail and telephone. The employee must occasionally transport up to 10 pounds.
WORK ENVIRONMENT
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Office environment. The noise level in the work environment is usually moderate.
It is the policy of the Cambridge Housing Authority to give preference in employment to Section 3- eligible individuals. The Cambridge Housing Authority is an equal opportunity affirmative action employer. Minorities, handicapped and others are encouraged to apply.
8:30 am to 5:00 pm
Monday through Friday
37.5 hours per week
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